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You can import a comment file into a different version of a document The imported comments appear in their original positions If you receive several versions of the same document marked up by different reviewers, you can collate each reviewer s comments in a single document First, export the comments from each document, as outlined in the previous section Second, open the master copy of the document into which you want to collate the comments Third, follow these steps: 1 Choose Document | Import Comments to open the Import Comments dialog box You can now import comments by having Acrobat strip comments from a PDF file or by importing an FDF file 2 Click the triangle to the right of the Files Of Type field and choose PDF to import comments directly from a PDF file or choose FDF to import an FDF comment file 3 Choose the file and then click Select After you invoke the command, Acrobat imports the comments and places them in the exact location they appeared in the document they were extracted from If you choose to import comments from a PDF file, this may take a while if the document is large and contains many comments If you own Acrobat Professional, you can compare two versions of the same document by choosing Document | Compare Documents After you choose the documents to compare, you can choose to compare visual differences and textual differences and have Acrobat generate a report that annotates the differences with a side-by-side comparison
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In this chapter, you learned to generate an e-mail review You also learned to keep tabs on the review with the Review Tracker Other chapter topics showed you how to annotate a PDF document with notes, shapes, and text as well as display comments from other reviewers using the Comments tab You also learned how to reply to a comment In the next chapter, you ll learn to add security to the PDF documents you create
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Part IV
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11
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How to Do Everything with Adobe Acrobat 60
How to
Use digital signatures Modify signature appearance Use the Signatures tab Use Acrobat Password Security Use Acrobat Certificate Security
hen you create a document for use in a corporate environment with several team members, you can keep track of who did what to a document with digital signatures When a reviewer or team member digitally signs a document, Acrobat acknowledges the reviewer and creates a time stamp All changes to the document are noted as being performed by the digital signer When more than one person digitally signs a document, you can compare different versions of the document Documents created in a corporate environment are often confidential When this is the case, you can assign security to a document When you add security to a document, you limit a viewer s access to the document When you use Acrobat Password Security, you can assign a password to the document Before a document can be viewed, the user must enter the proper password You can also assign a permissions password to the document If a permissions password is assigned to a document, it must be entered in order for the user to modify any of the security settings When you use Acrobat Certificate Security, you limit access to the document to certain team members With Acrobat Certificate Security, you can create different user permissions for each member of your team For example, you can disallow editing and printing for certain team members, while giving other team members full access to the document
About Digital Signatures
With Acrobat, documents can be digitally signed A digital signature is like an electronic thumbprint; it identifies the signer of the document It also records any changes made by the signer and stores information about the signer with the document When you add Acrobat Certificate Security to a document, the only way the document can be viewed is by a team member with an authorized digital signature Acrobat users with digital signatures select their digital ID while working on documents Secure documents will open without password verification if an authorized user has selected his or her digital ID prior to opening the document If you use Acrobat to send contracts to clients, digital signatures can be used to approve contracts If both parties accept a digital signature as an electronic facsimile of a handwritten signature, a digitally signed contract may be legally binding Before you accept a digital signature as legally binding authorization to proceed with a contract, it is best to seek the advice of legal counsel Figure 11-1 shows a document that has been digitally signed
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