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When you digitally sign a document, Acrobat uses a default text-only signature with the Acrobat logo in the background You can change the appearance of your digital signature by creating a file in a graphics program and converting it to PDF format For that matter, you can choose File | Import | Scan, and then scan a copy of your actual signature and save it as a PDF file After you create a PDF file with the graphic you want to use for your digital signature, follow these steps: 1 Choose Edit | Preferences to open the Preferences dialog box 2 Click Digital Signatures and then click New to open the Configure Signature Appearance dialog box
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3 In the Title field, enter a name for the signature configuration 4 In the Configure Graphic section, within the Show options, choose No Graphic, Imported Graphic, or Name If you choose Imported Graphic, click the PDF File button to open the Select Picture dialog box Click the Browse button and navigate to the PDF file that contains the image for your digital signature and then click Select Acrobat displays a sample of the image in the Preview window If the image is acceptable, click OK to close the Select Picture dialog box If the desired image is not a PDF file, click the triangle to the right of the Files Of Type field and select an option from the drop-down menu, which contains all the image file types supported by Acrobat; then navigate to and select the desired graphic If you re using an image for a digital signature graphic, make sure the image has been optimized for the smallest possible file size If you use an image with a large file size for a digital signature, every time you sign the document, the file size of the PDF increases as well 5 Click OK to exit the Select Picture dialog box 6 In the Configure Text section, choose the options you want to appear with your digital signature Every option is selected by default As you change the options, Acrobat updates the preview in real time, as shown here:
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CHAPTER 11: Add Digital Signatures and Document Security
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7 Click OK to close the dialog box and Acrobat adds your custom signature to the list, as shown in the following illustration Notice that when you select the signature, there are options to edit, copy, and delete the custom signature
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8 Click OK to exit the Preferences dialog box
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Sign a Document
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After you create a user profile, you can digitally sign documents When you digitally sign a document, you are required to save it When you save the document for the first time, Acrobat saves it in an append only format From this point forward, you will not be able to do a full save as the Save option is not available for a digitally signed document After you sign a document, your signature appears in the Signatures tab, which is discussed in a Use The Signatures Tab section of this chapter To digitally sign a document, follow these steps: 1 Finalize all of your required changes prior to signing the document If you digitally sign the document and make additional changes, the document will be marked as modified since your digital signature
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2 Choose Document | Digital Signatures | Sign This Document Acrobat displays a warning dialog telling you the document is not certified 3 Click Continue Signing to open the Sign Document dialog box, shown next Alternatively, you can click the Sign button on the toolbar and then choose Sign This Document from the drop-down menu
4 Choose one of the following options:
Create A New Signature Field To Sign Creates a visible digital signature in
the document
Create A New Invisible Signature Signs the document invisibly When you
choose this option, your digital signature is noted only in the Signatures tab 5 Click Next and Acrobat displays a dialog box instructing you to use your mouse to define the signature area Note that this dialog box does not appear when you choose the invisible signature option You can prevent the instruction dialog box from appearing again by clicking the Do Not Show This Message Again check box 5 Drag your mouse across the area of the document where you want your signature to appear Note that if you designate a small area, Acrobat displays a warning dialog to that effect 6 After you release the mouse button, the Apply Digital Signature Digital ID Selection dialog box appears All of your digital IDs are listed in this dialog box 7 Select the digital ID with which you want to sign the document and then click OK to display the Apply Signature To Document dialog box, shown next
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