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When you or another author digitally signs a document, you create a field that contains a digital signature You can also clear a digital signature field for use by another reviewer by following these steps: 1 In the Navigation pane, click Signatures to open the Signatures tab 2 Click the name of the digital signature whose field you want to clear
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CHAPTER 11: Add Digital Signatures and Document Security
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3 Choose Clear Signature Field from the Signatures Options menu 4 Click OK to clear the signature field To clear all signature fields, choose Clear All Signature Fields from the Signatures tab Options menu After you clear a signature field, it is signified in the Signatures tab with a signature icon followed by a title In the document, the cleared signature is signified by the signature icon in the upper-left corner of an opaque rectangle You can sign a blank signature field by selecting it in the Signatures tab and then choosing Sign Signature Field from the Signatures tab Options menu or by clicking it with the Hand tool
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Validate Signatures
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When you open a document with digital signatures, they are verified by default Acrobat checks the authenticity of the signature to see if the document or signature has been changed since the signing If you select a digital ID prior to opening a document, Acrobat checks all signers digital IDs against the list of trusted identities in your user profile If the signature matches one of the certificates, or if the document or signature has not been modified since last signing, Acrobat verifies the signature You can verify selected signatures or all signatures To verify selected signatures, do one of the following:
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Click a signature in the document with the Hand tool Open the Signatures tab, select the signatures you want to verify, and then choose
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Validate Signatures from the Signatures tab Options menu Acrobat verifies the signature of a member of your trusted identities list by replacing the question mark icon with a green checkmark If Acrobat finds that the document has not been modified since the signature and finds the signature in your trusted identities list, Acrobat displays the dialog box shown here:
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To accept the verification and continue working, click the Close button
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You Can Compare Signed Versions of Documents
If you own Acrobat Professional, choose Document | Compare Documents This opens a dialog box that enables you to choose which signed versions of the document you want to compare After selecting two versions, click OK and Acrobat Professional creates a side-by-side comparison (or detailed report if you choose that option) of each page of the document You can see differences between versions by scrolling through the pages By default differences are highlighted in pink rectangles unless you choose a different color
To verify all signatures in a document, click the Sign button and then choose Validate All Signatures In The Document from the Sign drop-down menu
View Document Version
When a document is digitally signed, Acrobat remembers the exact contents of the document at that stage of the revision process You can use the Signatures tab or menu commands to view any version of the document To view a signed version of the document, follow these steps: 1 In the Navigation pane, click the Signatures tab 2 Click the digital signature that corresponds to the version of the document you want to view 3 Choose View Signed Version from the Signatures tab Options menu Alternatively, you can choose Document | Digital Signatures | View Signed Version 4 After you invoke this command, Acrobat re-creates a version of the document as it appeared at that stage of the revision process, and displays it in another window You can view as many signed versions of the document as needed You can compare signed versions to the original by following the previous steps to re-create previous versions of the document, choosing Window | Tile, and then choosing Horizontally or Vertical To navigate to a signature field location within the document, open the Signatures tab, select the signature you want to navigate to, and then choose Go To Signature Field from the Signatures palette menu
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