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Use Acrobat Password Security
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In today s economy, corporations often have branches in different counties, states, and countries Before the advent of e-mail, corporations had to send documents via courier, a very expensive way to communicate With e-mail, corporate documents can be sent as e-mail attachments However, anyone with a bit of computer savvy can access an e-mail message and, with the proper software, can view sensitive communications When you use Acrobat Password Security, you can assign a password to open the document When a user tries to open a password-protected document, Acrobat prompts the user for a password When the user enters the correct password, Acrobat opens the document When you password-protect a document, you can assign permissions
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for example, whether a viewer with Acrobat can edit the document or not To limit access to a document with Acrobat Password Security, follow these steps: 1 Choose Document | Security |Restrict Editing And Opening to access the Password Security Settings box dialog box, as shown here:
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2 Click the triangle to the right of the Compatibility field and choose one of the following: Acrobat 30 or later, Acrobat 50 or later, or Acrobat 60 or later Choosing 50 or 60 gives you the best security, but the document will be available only to users with the applicable version of Acrobat, Adobe Reader, or Adobe Reader 60 3 To assign a password to the document, choose the Require A Password To Open The Document option After choosing this option, the Document Open Password field becomes available 4 In the Document Open Password field, enter the password that will be required to open the document As you type each letter of the password, an asterisk appears to prevent prying eyes from seeing the password you enter 5 To assign a permissions password to the document, choose the Use A Password To Restrict Printing And Editing Of The Document And Its Security Settings option and the Permissions Password field becomes active When you assign a permissions password to a document, a user who enters the proper document open password cannot change the document open password or permissions without entering the permissions password
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CHAPTER 11: Add Digital Signatures and Document Security
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6 In the Permissions Password field, enter the password that must be entered to change document passwords or permissions As you enter text in the Permissions Password field, each letter appears as an asterisk The document open password and permissions password must be unique For security reasons, it is a good idea to use dissimilar passwords To prevent against being locked out of a document you created, consider copying your document passwords in a safe place, for example, your PDA if you use one 7 Click the triangle to the right of the Printing Allowed field and choose an option from the drop-down menu The options vary depending on the compatibility you choose If you choose Acrobat 50 or 60, your options are None, Low Resolution (150 DPI), or High Resolution (300 DPI) If you choose low resolution and a document viewer chooses Acrobat Distiller as the printing device, the resulting PDF file is also printed at low resolution, which prevents the user from pirating a high-resolution copy of the document 8 Click the triangle to the right of the Changes Allowed field and choose an option If you choose Acrobat 50 or 60, choose one of the following options:
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None Viewers will not be able to make any changes to the document Inserting, Deleting, And Rotating Pages Viewers will only be able to add,
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remove, and rotate pages
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Filling In Form Fields and Signing Viewers of the document will be able to fill
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in and sign form fields but will not be allowed to create them
Only Document Accessibility Viewers will be permitted to insert, delete, and
rotate pages as well as be able to create bookmarks and thumbnails
Commenting, Filling In Form Fields, And Signing Viewers will be able to add
comments to the document, as well as be able to fill in and sign the document, but not create or otherwise alter form fields
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