12: Optimize PDF Documents in Microsoft Office

Create QR Code in Microsoft Office 12: Optimize PDF Documents

CHAPTER 12: Optimize PDF Documents
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To create a tagged document from Web pages and HTML documents, follow these steps: 1 Choose File | Create PDF | From Web Page 2 In the URL field, enter the URL of the page you want to convert to a tagged document Remember, you can also capture an HTML document located on your computer by entering the relative path to the file 3 Click the Settings button to open the Web Page Conversion Settings dialog box 4 Choose the Add PDF Tags option and then click OK to close the dialog box 5 Click Download, and Acrobat captures the Web page with PDF tags For more information on converting Web pages to PDF documents, refer to 6
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Reflow a Tagged Document
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The recipients of a tagged document can reflow the document to fit the viewing area of the device they use to view the document Tagged PDF files are optimized for accessibility, making them available to viewers using screen-reader devices To reflow a document with Acrobat or Adobe Reader, choose View | Reflow
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Optimize Documents for the Visually Impaired (Professional Only)
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When you create a document that will be viewed by visually impaired people using onscreen readers, a different challenge presents itself to you the document will be viewed at varying degrees of magnification Creating a tagged document eliminates the problem of reflowing the document, but there is still the issue of images in the document When a document is greatly magnified, only a portion of the image will be rendered In order to offset this difficulty, you must provide a way for visually impaired readers to identify what the image is To accomplish this, provide alternate text for tagged, non-text elements in the document using the Tags tab You can optimize a document for the visually impaired in Acrobat Standard or Acrobat Pro by choosing Advanced | Accessibility | Full Check
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Use the Tags Tab (Professional Only)
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You use the Tags tab to view the logical order of a tagged document When you open the Tags tab, you ll see the logical structure of the document, which is a visual representation of the organization of the document elements You can use the Tags tab to modify tags in a document For example, many onscreen readers can take advantage of alternate text for a tagged element The alternate text tells the visually impaired person what the element is about You can also use tag information to specify the text language of the document To open the Tags tab shown next,
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choose View | Navigation Tabs | Tags If the document is not tagged, No Tags Available displays at the top of the tab
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If you open the Tags tab and see No Tags Available, you can add tags in Acrobat Professional by choosing Advanced | Accessibility | Add Tags To Document If the document you create will be viewed with onscreen reading devices that have limited graphics capabilities, you can add an alternate tag that describes what the image is about To add an alternate tag to a non-text element, follow these steps: 1 Open the Tags tab, as previously outlined 2 Select the tag that denotes the image in the PDF document If you have a hard time determining which tag is associated with which element in the text, click the Options icon in the upper-right corner of the tab and choose Highlight Contents When you enable this option, Acrobat highlights the element in the document when you select the corresponding tag Also note that graphic elements have different icons in the Tags tab 3 Click the Options icon and choose Properties from the Tags tab Options menu to open the TouchUp Properties dialog box Alternatively, you can right-click (Windows) or CTRL-click (Macintosh) and choose Properties from the Context menu 4 In the Alternate Text field, enter a description of the image For example, if the image depicts the Eiffel Tower you might enter the following: This image is an illustration of the Eiffel Tower 5 Click OK to assign the alternate text to the tag
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