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Create a PDF Form
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When you create a PDF form, you can scan an existing paper form into Acrobat and then use the tools from the Forms toolbar to create interactive form fields in the same position as the fields in the scanned document When you create a form in this manner, you have the look and feel of the original form along with the interactivity of the Acrobat form fields You can also create a form from scratch by creating the textual and graphic elements in an authoring application, converting the document to PDF format, and then using one of the tools from the Forms toolbar to create interactive form fields and elements Figure 14-1 shows an IRS form that was created by scanning the document into Acrobat and then creating the individual form elements in Acrobat with the Forms tools
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Fill Out a PDF Form
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When users decide to fill out a form, such as the one shown in Figure 14-1, they click inside a field with the Hand tool When the user clicks inside the form field, the cursor becomes an I-beam indicating that data can be entered from the user s keyboard To navigate to another field, the user can either click inside another field with the selected Hand tool or press TAB to advance to the next field The user can correct an entry error by clicking inside the field with the Hand tool, clicking and dragging to select a word or letter that needs to be changed, and then entering
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CHAPTER 14: Create Forms
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FIGURE 14-1
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You can create PDF forms to collect data
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the new data If the form is equipped with a properly programmed Reset button, the user can start over by clicking the button
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About Acrobat Form Fields
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You use a tool from the Forms toolbar or choose Tools | Advanced Editing | Forms and then choose the desired tool to create fields in your PDF forms Your choice of tool specifies what the field does or what type of data it accepts You can assign actions to form fields to create a desired result when a user interacts with the form field In Acrobat Professional, you can create any of the following types of form fields:
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Button You can create a text-only button, an icon-only button, or a button with both an
icon and text You can create an invisible button and place it over an existing graphic on a form that you scanned and converted to PDF format, which gives the appearance that the graphic is actually executing the action instead of the form field
How to Do Everything with Adobe Acrobat 60
Check Box You create a group of check boxes when you want to the user to choose
from a set of options For example, if you create a PDF questionnaire, you can create a series of check boxes for the user to select one or more items, such as the publications the he or she frequently reads
Combo Box When you create a combo box, you give the user a choice of options A
combo box is designated by a downward-pointing triangle When the triangle is clicked, a menu drops down with a list of available choices
List Box You create a list box to display a list of available choices for the user You
can specify parameters that enable the user to make multiple selections from a list box (something that is not possible with a combo box) If the number of items in the list box exceeds the dimensions of the box, Acrobat provides scroll bars
Radio Buttons You create a group of radio buttons to limit the user s choice to one
item per group of radio buttons For example, if you design an online order form, you can create a group of radio buttons with credit card options The user chooses the one option that applies
Signature You create digital signature fields for authorized users to digitally sign the form Text You create a text field to accept user input or you can use a text field to display
data, such as the current date
Design a Form
You can create a form from scratch in any existing PDF document Create the labels for all of your fields by creating read-only text boxes and then create the fields for user input data However, the easiest method of creating a form is to lay out the basic design of the form in an authoring application and then to convert the file to PDF format Then open the PDF file in Acrobat to add and format the form fields Another alternative is to scan an existing form into Acrobat and create the necessary form fields
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