Add Sound to a PDF Document in Microsoft Office

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Add Sound to a PDF Document
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You can use the Sound tool to add sound to a PDF document When you use the Sound tool, you create an activation area that, when clicked, plays a sound This is useful when you want to augment an image with a pre-recorded narration or perhaps a song When you use the Sound tool, you enable viewers to play a sound on demand You can also play a sound when a page opens or closes using the Play Media (Acrobat 6 Compatible) action This option gives you complete control over the sound file you want the user to hear when the page opens Depending on the type of presentation you create, you can have a short musical piece play when a page opens or have a vocal introduction You can also use a sound when the page closes (For more information on actions, refer to 8) When you use the Play Media (Acrobat 6 Compatible) action and choose Page Close as the trigger, you can choose to play a sound that s been added to the page using the Sound tool as outlined in the next section
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Sound can enhance your presentation, but the blatant use of sound will have your viewer turning down the speaker volume, or worse yet, exiting your presentation before it is concluded Another method you can use to add sound to your PDF presentation is the button Create a button and then assign a sound to it You can assign a sound to the Mouse Enter event to alert viewers that the button warrants their attention or you can assign the sound to the Mouse Down event, which alerts the viewers that the button has successfully been clicked For more information on events refer to 14 If you use sounds for both events and the sound assigned to the Mouse Enter event is longer than the sound you use for the Mouse Down event, the first sound will play until conclusion This means that the button action may execute before the second sound ever plays If you create a CD-ROM product catalog or an educational tool, you can have a product description or tutorial play when an image is clicked To have a sound play when an image is clicked, select the Link tool and create a hotspot around the image as outlined in 7 Choose Invisible Rectangle for the Link appearance type and from the Action Type drop-down menu, choose Play A Sound and then select the sound you want to play when the image is clicked If you already have Acrobat 60 compatible media embedded in the document, you can choose the Play Media (Acrobat 6 Compatible) action and then select a sound file previously embedded in the document
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Use the Sound Tool
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When you use the Sound tool, you define an active area of the document that viewers can click to play a sound file You can embed the file with the document or not When you do not embed the sound file with the document, Acrobat plays the sound from the folder where it resides on your computer If you intend to send a PDF document with a non-embedded sound to someone, you have to send the sound file as well The only time you should consider not embedding a sound file is when the document is for playback on your own computer or for a CD-ROM product where the sound file will be used by several documents When you compile the assets for burning the CD-ROM and you have PDF documents with sounds that are not embedded, be sure to include the folder with the sound clips You will also have to maintain the same relative path to the sound files In other words, if the sound files were in a subfolder to the parent directory named Sounds, you ll have to create a subfolder named Sounds at the web site or on the CD-ROM from which the PDF presentation will be viewed To add a sound to a document using the Sound tool, follow these steps: 1 Navigate to the page to which you want to add the sound file 2 Choose Tools | Advanced Editing | Sound Tool Alternatively, click the triangle to the right of the currently selected media tool on the Advanced Editing toolbar and click the Sound Tool, whose icon looks like a speaker
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