15: Add Multimedia Elements to PDF Documents in Microsoft Office

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CHAPTER 15: Add Multimedia Elements to PDF Documents
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presentation, or provide a link to the page at Adobe s site from which the software can be downloaded Alternatively, you can use Acrobat 50 compatible media if your audience is not likely to have the latest reader By default, Acrobat Professional will snap the movie window to the size of the movie and use the first frame of the movie as a poster in the document To add a movie to a PDF file, do the following: 1 Choose Tools | Advanced Editing | Movie Tool or select the Movie tool from the Advanced Editing toolbar, as shown here:
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Movie tool
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2 Click and drag inside the document to specify the position in which the poster frame of the movie will appear You don t have to worry about sizing the area; by default Acrobat snaps the activation area to the dimensions of the movie After releasing the mouse button, the Add Movie dialog box appears, as shown here:
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3 In the Content Settings section, choose Acrobat Compatible Media (the default) or Acrobat 5 (And Earlier) Compatible Media If you choose the Acrobat 50 compatibility, the options to embed the movie in the document and create a poster from file are no longer available
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4 Click the Browse button to open the Select Movie File dialog box, then select the file and click Select 5 Deselect the default Snap To Content Proportions option if you want to manually resize the movie If you resize the movie to smaller dimensions manually, you may distort the moving images if you do not resize the movie proportionately You will also distort the images if you resize the movie to larger dimensions You can proportionately resize the movie by dragging a corner handle while holding down the SHIFT key; however it is recommended that you size the movie to standard dimensions (320 240, 160 120, and so on) in a video editing application prior to adding the movie to a PDF document 6 Deselect the default Embed Content In Document to have Acrobat create a link to the movie s location If you select this option, the file size of the resulting PDF document will be smaller, but if you move or delete the movie, the link is broken and the movie will no longer play when the activation area is clicked If you choose not to embed the movie and upload the document for a Web server for Internet viewing, be sure to upload the movie file, or if the document will be included with a CD-ROM presentation, be sure to include the movie file in the assets you burn to disk Make sure the relative path is the same as well 7 In the Poster Settings section, choose one of the following options:
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Use No Poster Displays a rectangular border to signify the activation area for
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the movie
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Retrieve Poster From Movie Displays the first frame of the movie to signify the
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activation area for the movie
Create Poster From File Activates the Browse button that, when clicked, enables
you to choose a supported file type that will be displayed as the activation area for the movie The selected file snaps to the dimensions of the movie if you have not deselected the Snap To Content Proportions If this option is selected and image is not the same proportion as the movie contents, the image is distorted 8 Click OK Acrobat adds the movie to the document and displays a poster according to the options you selected
Add Renditions to a Document
After you add a movie or sound to a document, you can add different versions of the media and specify the system requirements that will determine which rendition Acrobat plays when the activation area is clicked In Acrobat, different versions of a movie are known as renditions To add a rendition to a document, follow these steps:
CHAPTER 15: Add Multimedia Elements to PDF Documents
1 Choose Tools | Advanced Editing, and then select the Select Object tool Alternatively, you can select the tool from the Advanced Editing toolbar 2 Select the media clip, right-click (Windows) or CTRL-click (Macintosh), and choose Properties from the Context menu Acrobat displays the Multimedia Properties dialog box shown here:
3 Click the Add Rendition button and from the drop-down list choose to add the rendition by specifying a URL, choosing a file, or copying an existing rendition When you copy an existing rendition, you can choose different options, such as whether to display media player controls or not After choosing an option, Acrobat displays the applicable dialog box If you choose a rendition from file, Acrobat gives you the option of embedding the file with the document or not 4 After choosing a rendition, click OK You can add as many renditions as needed to cover the different viewers, processors, media players, connection speeds, and so on, to compensate for the different scenarios that you anticipate users will encounter when viewing the document If you embed several renditions, the document
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