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If you work for a large corporation, there s no doubt that computer-generated files are a fact of life If these files need to be shared or reviewed with other colleagues, they will need the native application to open and edit these files However, if the files need only to be reviewed, a corporation does not have to supply reviewers with the native software used to create these files If the head of each department has Acrobat, the files can be converted to PDF documents and sent for review Reviewers can use the powerful Acrobat annotation features to mark up a document and then send it back to the creator, who can then use the native software to modify the document per reviewers comments This is also a convenient way to share information between creative entrepreneurs such as graphic designers, web site designers, and their clients The designer can convert the original artwork to PDF format and send it to the client for review
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When you install Acrobat software, Adobe PDF (also known as the Acrobat Distiller) is automatically added as a system printer You can use Adobe PDF to print the authoring application file to disk in PDF format in the same manner as you use a printer to print out a hard copy of a file You can create a PDF file from any authoring application that supports printing by following these steps: 1 Choose the application Print command 2 Choose Adobe PDF from the application Printer menu The actual Print dialog box will vary depending upon your operating system and the software from which you are printing the file 3 Click Properties to reveal the Adobe PDF Document Properties dialog box, as shown in the following illustration As you can see, the dialog box has three sections separated by tabs:
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4 In the Layout section choose one of these orientation options: Portrait, Landscape, or Rotated Landscape 5 Click the triangle to the right of the Pages Per Sheet field and from the drop-down menu, choose an option The default option of 1 displays one document page on one PDF page If you choose one of the other options, multiple pages of the original document will be displayed on a single PDF page
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CHAPTER 5: Create PDF Documents in Authoring Applications
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6 In the Paper/Quality section, click the triangle to the right of the Paper Source field 7 Click the desired icon to print the document in color or black and white 8 Click Advanced to reveal the dialog box in the following illustration Note that all options have been expanded, as they are discussed in the next steps:
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9 Click the triangle to the right of the Paper Size field and choose one of the presets from the drop-down menu
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Copy Count Click Copy Count and enter a value for the number of copies to print
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When you choose this option, the Collate option is available This option is enabled by default and causes Acrobat to collate the pages for each copy printed You can match the paper size to the file you are printing by choosing PostScript Custom Page Size from the Paper Size menu and then entering the desired dimensions in the PostScript Custom Page Size Definition dialog box 10 Click the plus sign (+) to the left of the Graphic title to set the following parameters:
Print Quality Click Print Quality, click the triangle that appears to the right of the
field, and then choose an option from the drop-down menu The default resolution, 1200 dpi (dots per inch), works well in most instances If the document you are converting to PDF contains vector graphics and you will eventually print the file on a high-end printer, choose a resolution that closely matches the intended output device
How to Do Everything with Adobe Acrobat 60
Image Color Management Click the plus sign (+) to the left of the Image Color
Management title to set the following parameters:
ICM Method Click ICM Method, click the triangle that appears,
and then choose one of the following options: ICM Disabled to disable color management, ICM Handled by Host System to handle color management through the color management profile used by your computer, ICM Handled by Printer to handle color management through the output device, or ICM Handled by Printer Using Printer Calibration Refer to your printer operation manual to choose the right setting, or contact your service center if you are having the file printed professionally
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