Annotating Documents with the Drawing Tools in Microsoft Office

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Annotating Documents with the Drawing Tools
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The drawing tools are indispensable in my work I often critique student work by converting their image files into PDF format Then I use the drawing tools to quickly point to the elements in the student s composition I want to comment on I then use a pop-up note to write the comment I post the PDF online for student review Bonnie L Blake, Assistant Professor, Multimedia Design Ramapo College of New Jersey
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Attach a Pop-Up Note
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You can attach a pop-up note to an annotation created with a tool from the Drawing, Drawing Markups, or Highlight toolbar When you attach a pop-up note, with the exception of the default pop-up color, the note window looks identical to one created with the Note tool When you attach a note to an annotation, it is viewable by double-clicking the comment or by selecting the comment and choosing Open Pop-up Note from the context menu Viewers will also see the comment s author and note text as a ToolTip when they hover a mouse over the pop-up note icon To add a pop-up note to an annotation made with a commenting tool from the Drawing, Drawing Markups, or Highlight toolbar: 1 Select the Hand tool and then double-click an annotation created with a tool from the Drawing, Drawing Markups, or Highlight toolbar Acrobat opens a pop-up note, as shown here, with a flashing cursor:
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2 Enter the text for the note and then click the X in the upper-left corner of the note to close the note Alternatively, you can leave the pop-up note open As with other pop-up notes, you can click the Options icon to open a menu from which you can choose commands applicable to the pop-up note
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You can edit a pop-up note attached to an annotation by moving it to a new position or by changing the text of the pop-up note You can also reset a pop-up note to its default position To edit a pop-up note, double-click the comment the note is attached to and do one of the following:
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Click the note title bar and drag it to a new location Select text to edit and enter new text Select text to delete and then press delete or choose Edit | Delete
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To reset a pop-up note window to its default position, right-click (Windows) or CTRL-click (Macintosh) and choose Reset Pop Up Note Location from the context menu
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CHAPTER 10:
Review PDF Documents
Export Comments
You can export comments from one document and use them in another version of the same document Exported comments are saved as an FDF file The comment file contains all of the comments exported from the document in their original positions but not the actual document elements You can export all comments from a document or export selected comments To export all comments from a document: 1 Choose Comments | Export Comments | To File to open the Export Comments dialog box 2 Accept the default name for the comments (the document filename with the fdf extension) or enter a different name 3 Navigate to the folder where you want the comment le saved and click Save You can also export selected comments from a document for example, all comments created by a particular reviewer To export selected comments: 1 In the Navigation pane, click Comments to open the Comments tab 2 Select the comments you want to export 3 Click the Options icon and, from the Comments Options menu, choose Export Selected Comments 4 In the Export Comments dialog box, enter a name for the comment file, navigate to the folder you want to save the file in, then click Save You can also export comments as a Word document by choosing Comments | Export Comments | To Word Note that you must have Word 2002 or newer installed on your system to use this feature You can also export comments to AutoCAD by choosing Comments | Export Comments | To AutoCAD
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