Use Acrobat Password Security
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In today s economy, corporations often have branches in different counties, states, and countries Before the advent of e-mail, corporations had to send documents via courier, a very expensive way to communicate With e-mail, corporate documents can be sent as e-mail attachments
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However, anyone with a bit of computer savvy can access an e-mail message and, with the proper software, view sensitive communications When you use Acrobat Password Security, you can assign to a document a password that must be entered to open the document When a user tries to open a password-protected document, Acrobat prompts the user for a password When the user enters the correct password, Acrobat opens the document When you passwordprotect a document, you can assign permissions to the document to restrict what changes the user can perform to the document after accessing it with the correct password For example, you can specify whether or not a viewer with Acrobat can edit the document To limit access to a document by using Acrobat Password Security, follow these steps: 1 Choose Document | Security | Secure This Document to access the Select A Policy To Apply dialog box:
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2 Select the policy named Restrict Opening And Editing Using Passwords 3 Click Apply to access the Password Security Settings dialog box, shown next:
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4 Click the Compatibility drop-down arrow and choose one of the following: Acrobat 30 And Later, Acrobat 50 And Later, Acrobat 60 And Later, or Acrobat 70 And Later Choosing 60 or 70 gives you the best security, but the document will be available only to users with the applicable version of Acrobat, Adobe Reader 60, or Adobe Reader 70 5 In the Select Document Components To Encrypt section, select the radio button that suits your needs If you choose compatibility for Acrobat 50 and later, or an earlier version, your only option is to encrypt all document components, which means the document metadata will not be available to search engines If you choose compatibility for Acrobat 60 and later, you can encrypt all document components except metadata If you choose compatibility for Acrobat 70 and later, you had the additional option to encrypt only attachments to the document 6 To assign a password to the document, check the Require A Password To Open The Document box The Document Open Password field then becomes available If you encrypt document attachments, Require A Password To Open The Document is selected by default
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7 In the Document Open Password field, enter the password that will be required to open the document As you type each letter of the password, a dot appears to prevent prying eyes from seeing the password you enter 8 To restrict document printing and editing, check the Use A Password To Restrict Printing And Editing Of The Document And Its Security Settings box The Permissions Password field then becomes active When you assign a permissions password to a document, a user who enters the proper document-open password can view the document but cannot change the document-open password or permissions without entering the permissions password 9 In the Permissions Password field, enter the password that must be entered to change document passwords or permissions As you enter text in the Permissions Password field, each letter appears as a dot The document-open password and permissions password must be unique For security reasons, it is a good idea to use dissimilar passwords To prevent being locked out of a document you created, consider copying your document passwords in a safe place for example, your PDA if you use one 10 Click the Printing Allowed drop-down arrow and choose an option The options vary depending on the compatibility option you chose in Step 4 If you chose Acrobat 50 And Later, your options are None, Low Resolution (150 DPI), and High Resolution (300 DPI) If you choose Low Resolution and a document viewer chooses Acrobat Distiller as the printing device, the resulting PDF file is also printed at low resolution, which prevents the user from pirating a high-resolution copy of the document 11 Click the Changes Allowed drop-down arrow and choose an option If you chose Acrobat 50 And Later, choose one of the following options:
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None Viewers cannot make any changes to the document Inserting, Deleting, And Rotating Pages Viewers can only add, remove, and