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The recipients of a tagged document can reflow the document to fit the viewing area of the device they use to view the document Tagged PDF files are optimized for accessibility, making them available to viewers using screen-reader devices To reflow a document with Acrobat or Adobe Reader, choose View | Reflow
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When you create a document that will be viewed by visually impaired people using onscreen readers, a different challenge presents itself to you the document will be viewed at varying degrees of magnification Creating a tagged document eliminates the problem of reflowing the document, but there is still the issue of images in the document When a document is greatly magnified, only a portion of the image will be rendered In order to offset this difficulty, you must provide a way for visually impaired readers to identify what the image is To accomplish this, provide alternate text for tagged, nontext elements in the document by using the Tags tab You can optimize a document for the visually impaired in Acrobat Standard or Acrobat Professional by choosing Advanced | Accessibility | Quick Check, or perform a thorough check in Acrobat Professional by choosing Advanced | Accessibility | Full Check A Quick Check is automated, while a Full Check gives you options from which to choose
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You use the Tags tab to view the logical order of a tagged document When you open the Tags tab, you ll see the logical structure of the document, which is a visual representation of the organization of the document elements You can use the Tags tab to modify tags in a document For example, many onscreen readers can take advantage of alternate text for a tagged element The alternate text tells the visually impaired person what the element is about You can also use tag information to specify the text language of the document To open the Tags tab, shown next, choose View | Navigation Tabs | Tags In this illustration, each tag has been expanded When you initially open the Tags tab, tags have a plus sign (+) to their left, indicating that other tags are nested within Click each plus sign to expand the tag If the document is not tagged, No Tags Available displays at the top of the tab
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If you open the Tags tab and see No Tags Available, you can add tags in Acrobat Professional by choosing Advanced | Accessibility | Add Tags To Document If you create a tagged document with images that will be viewed with onscreen reading devices that have limited graphics capabilities, you can add an alternate tag that describes what the image shows To add an alternate text tag to a nontext element, follow these steps: 1 Open the Tags tab (View | Navigation Tabs | Tags) 2 Select the tag that denotes the image in the PDF document If you have a hard time determining which tag is associated with which element in the text, click the Options icon in the upper-right corner of the tab and choose Highlight Content When you enable this option, Acrobat highlights the element in the document when you select the corresponding tag Also note that graphic elements have different icons in the Tags tab 3 Click the Options icon and choose Properties to open the TouchUp Properties dialog box Alternatively, you can right-click (Windows) or ctrl-click (Macintosh) the desired tag in the Tags tab and choose Properties from the context menu
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4 In the Alternate Text field, enter a description of the image For example, if the image depicts the Eiffel Tower, you might enter the following: This image is an illustration of the Eiffel Tower 5 Click Close to assign the alternate text to the tag Alternate text will be displayed in a screen reader
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