Optimize Documents for Print in Microsoft Office

Encoder Denso QR Bar Code in Microsoft Office Optimize Documents for Print

When you create a PDF document for print, you modify the Press Quality or High Quality Print Adobe PDF conversion settings (in either Acrobat Distiller or when using the PDFMaker in a Microsoft Office application) to match the intended output device If the document is to be printed by a service center, check with the service center technicians to get the necessary information about the printing device with which your documents will be printed This is the information you need to modify conversion settings in particular, when modifying the Color and Advanced settings of either the Press Quality conversion settings or, if the document contains high-resolution images, the High Quality Print conversion settings You should also pay careful attention to image resolution If the document is for print only and file size is not a concern, you can choose Maximum for the Image Quality settings in the Images section of the Adobe PDF Settings dialog box to maintain maximum image quality If you create documents that will be printed by a service center, or on a printer attached to a different computer, embed all fonts to ensure that the document prints properly The default resolution of 2400 dpi is fine for most commercial printing devices; however, it is higher than needed for most laser printers You can change the resolution setting to match your laser or InkJet-type printer in the General section of the Press Quality Adobe PDF Settings dialog box or the High Quality Print Adobe PDF Settings dialog box Modifying conversion settings is discussed in detail in the Customize Acrobat Distiller Conversion Settings section later in this chapter Alternatively, you can also choose the Press Quality conversion settings as the basis for documents you print in-house on laser or InkJet-type printers

When you optimize a document for a CD-ROM application, use the Standard conversion settings as a starting point This option has compression settings with higher resolutions than those generally needed for screen viewing, but when you create a CD-ROM, file size is generally not an issue If you choose the High option in the Image Quality drop-down list box, the document images will have low compression and your viewers will be able to zoom in on document images with little or no loss in quality In fact, you may want to use the Maximum Image Quality setting and increase the resolution if your CD-ROM presentation has many intricate images, such as maps that will be examined at higher magnification settings, and the required files will fit on the CD-ROM with high image resolution settings

When you optimize documents for viewing on the Web, begin with the Smallest File Size conversion settings The default settings resample document images to 100 ppi The resulting file is a compromise between file size and image quality You can decrease the size of the file if you modify the settings of the Compression drop-down lists in the Smallest File Size Adobe PDF Settings dialog box Experiment with the Low and Minimum settings in the Image Quality drop-down list box, which result in images of lower quality but with higher compression applied If the images in the original document were high quality, you may be able to produce an acceptable document using the Low or Minimum image quality settings You can create a document using the default Smallest File Size conversion settings and then create another document using the Smallest File Size conversion settings with Medium image quality settings Compare the two documents in Acrobat, arranged in tile format, and you will be able to see the difference in image quality between the different compression settings By default, documents created with the Smallest File Size conversion settings are optimized for byteserving (sending a document to a web browser a page at a time) over the Web if the webhosting service supports byteserving