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When you create a form field that accepts data, you can limit the amount of data the user enters by validating the form field When you validate a form field, you specify a range of numerical data that can be entered, or you can create a custom JavaScript to limit the amount of data that can be entered Validating a form field is useful when you put a form on the Internet By limiting the amount of data you let the user enter, you eliminate a potential server bottleneck when a malicious user submits a form with copious amounts of data You can only validate text and combo box form fields To validate a form field: 1 Create a form field, as discussed in previous sections of this chapter 2 Click the Validate tab in the form field s Properties dialog box, as shown in the following illustration The options you have available vary depending upon the format you specify By default, Acrobat does not validate a field
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3 If you choose either the number or percentage format (refer to the Format Form Fields section earlier in this chapter), you can limit the range of data the user can enter by clicking the Field Value Is In Range radio button and entering values in the From and To fields to define the acceptable range of data 4 To create a validation script using JavaScript, click the Run Custom Validation Script radio button and then click the Edit button to open the JavaScript Editor dialog box Enter the script that you want to be used to validate the form field and then click OK 5 Click Close to exit the form field s Properties dialog box
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When you create form fields with numeric data, Acrobat can calculate the value of two or more fields You can choose from common arithmetic functions or you can create a complex calculation using JavaScript To calculate two or more form fields, follow these steps: 1 Create the form field that will display the result of the calculation, as outlined previously in this chapter 2 Click the Format tab and choose Number from the Select Format Category drop-down menu 3 Select the options that pertain to the calculation For example, if you want to calculate a price, choose the appropriate style from the Currency Symbol drop-down menu 4 Click the Calculate tab 5 To use one of the present mathematical operations, choose the second option listed and, from the drop-down menu, choose the operation you want performed You can choose from Sum (+), Product ( ), Average, Minimum, or Maximum Alternatively, you can choose Simplified Field Notation and then click Edit, which opens the JavaScript Editor dialog box, where you can enter a script to calculate the selected fields using simplified notation, such as Sum = Field1 + Field2, and then click OK to close the dialog box Another option is to choose Custom Calculation Script, click the Edit button to open the JavaScript Editor dialog box, create the JavaScript to perform the calculation, and then click OK to close the dialog box and apply the custom calculation script 6 Click the Pick button to display the Field Selection dialog box, which lists all the fields present in the document 7 Click a field check box to use the field in the calculation 8 Add the other fields necessary to perform the calculation and then click OK to exit the Select A Field dialog box 9 Click Close to exit the form field s Properties dialog box
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When you create a complex form with multiple fields of data that you call upon for calculation, the order in which the calculation is performed may differ from the tab order of the fields To change the order of the calculated fields: 1 Choose Advanced | Forms | Set Field Calculation Order to open the Calculated Fields dialog box, which shows all the calculable fields in your form and the order in which the calculations are performed on them 2 To change a field s order in the list, select it and then click the Up button to move the field one position higher in the list Click the Down button to move the field one position lower in the list 3 Click OK when you finish reordering the fields
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