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How to Do Everything with Adobe Acrobat 70
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About Search Results
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After you click Search, Acrobat searches for occurrences of your query in the selected documents or indexes The results Acrobat returns depend on the keyword or phrase you entered and the parameters you selected Results are displayed in the Search PDF pane, as shown here:
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Your search results are displayed in descending order according to relevancy or score The documents at the top of the list are more relevant to the parameters of your query; in other words, these documents contain a higher percentage of instances of the keyword or phrase in your query
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View Query Results
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After Acrobat finishes the search, you can select a result from the list by clicking its name After viewing the result, you can view additional results by clicking a name in the Search PDF pane If you decide to hide the Search PDF pane in order to get a better view of the document, you can advance to the next occurrence of your query by choosing Edit | Search Results | Next Result After viewing a few results, you may want to jump back to a previous result, a task you accomplish by choosing Edit | Search Results | Previous Result If the Previous Result command
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is dimmed out, you are at the first occurrence of your query in the document When you reach the last occurrence in a document of the keyword or phrase you searched for, choosing the Next Result command opens the next document Acrobat returned for your search You can also view the first result of a query in the next document by choosing Edit | Search Results | Next Document To view the first result in a previous document, choose View | Search Results | Previous Document
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Conduct an Advanced Search
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When you conduct an advanced search by clicking the Use Advanced Search Options link, you can refine a search by searching for documents by keywords or phrases In addition, you can choose an option from the Use These Additional Criteria section of the Search PDF pane s Advanced Search Options to search for documents by title, subject, author, keywords, or date info You can add up to three search parameters, as shown in Figure 3-5
FIGURE 3-5
You can refine a search by using all available fields in the Search PDF pane
How to Do Everything with Adobe Acrobat 70
To conduct an advanced search, follow these steps: 1 Click Search to open the Search PDF pane and then click the Use Advanced Search Options link The Search PDF pane is reconfigured as shown in Figure 3-5 2 Enter the word or phrase you for which you want to search and enter your other search parameters as outlined in the Create a Query section earlier in the chapter 3 Click the first check box in the Use These Additional Criteria section 4 Click the drop-down arrow to the right of the first blank field and choose one of the following criteria options:
Date Created Date Modified Author Subject
Searches for documents using the date created as a search criterion Searches for documents using the date modified as a search criterion
Title Searches for a document by its title Searches for documents created by a particular author Searches for documents pertaining to a specific subject Searches for documents containing specific keywords Uses the contents of a document s bookmarks as a search criterion
Filename Uses a document filename as a search criterion Keywords Bookmarks
Comments Uses the contents of a document s comments as a search criterion JPEG Images Searches any text that is added to artifacts that are added to JPEG images metadata is present when you add tags to a document, and is also present with the various tags you find in the Contents tab
XMP Metadata Searches any text present in the document s XMP metadata This Object Data Searches for keywords that are present in an object s metadata
5 Click the drop-down arrow to the right of the next field to reveal a drop-down menu with factors that apply to the criterion you selected from the previous field For example, the applicable factors for the date criteria are Is Exactly, Is Before, Is After, and Is Not When you conduct a search using the Date Created or Date Modified criterion, you must enter the date in the format for the region in which the document was created For example, if you enter 10/20/2005 (mm/dd/yyyy) for date criteria in a search for a document created in Great Britain on that date, the document will not be returned in the search because the British display that date as 20/10/2005 (dd/mm/yyyy) 6 Enter the keyword or phrase you want to match the criterion you selected For example, if you want to find all documents created by Adobe, you d choose Author in Step 4, Contains in Step 5, and then enter Adobe in the text field
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