java api barcode scanner Convert a Word Document to PDF and Then E-Mail It in Microsoft Office

Make Quick Response Code in Microsoft Office Convert a Word Document to PDF and Then E-Mail It

Convert a Word Document to PDF and Then E-Mail It
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Thanks to the Internet and e-mail, it is now possible to efficiently conduct business with faraway clients Whether you are a one-person entrepreneurship or work in a large organization, you can convert a Word document to a PDF file and then e-mail it to a client or coworker To convert a Word document to a PDF file and e-mail it, follow these steps: 1 Click the Convert To Adobe PDF And Email button, as shown previously in Figure 5-1 Alternatively, choose Adobe PDF | Convert To Adobe PDF And Email 2 PDFMaker displays the Acrobat PDFMaker dialog box, shown in the preceding section Click Yes to open the Save PDF File As dialog box 3 In the Save PDF File As dialog box, accept the default filename and location to save the file in or specify your own parameters 4 Click Save, and PDFMaker converts the file to PDF format and launches your default e-mail application 5 Enter the recipients e-mail addresses and subject information, and add any message for your intended recipients 6 Follow the e-mail application prompts to send the message When you send the message, the PDF file is sent as an attachment Until the message is sent, you will not be able to use any Acrobat menus or tools, as focus has switched to your e-mail application
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Change Conversion Settings
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When you convert a Word document to a PDF file, PDFMaker uses the currently selected conversion settings You can modify these conversion settings as well as modify document security, specify how Microsoft Office features are converted to PDF, specify how PDFMaker creates bookmarks, and specify display options You change conversion settings by clicking the
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appropriate tab in the Conversion Settings dialog box To open the Acrobat PDFMaker dialog box, shown next, choose Adobe PDF | Change Conversion Settings:
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When you first open the Acrobat PDFMaker dialog box that modifies conversion settings, the Settings tab is active Here you ll choose the setting that is the closest match for the intended destination of the PDF file, which you can then modify by following these steps: 1 Click the Conversion Settings drop-down arrow and choose one of the preset options (High Quality Print, PDF/A Draft [Professional Only], PDF/X-1a 2001 [Professional Only], PDF/X-1a 2003 [Professional Only], PDF/X-3 2002 [Professional Only], PDF/X 2003 [Professional Only], Press Quality, Smallest File Size, Standard) or any custom conversion settings that you have created These options are the same as the Distiller Job Options discussed in 4 To apply the new settings, click OK To modify additional conversion settings, click the appropriate tab and modify the parameters to suit the intended destination of your document, as outlined in 12
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2 In the PDFMaker Settings area, the following options are selected by default:
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View Adobe PDF Result Opens the document in Acrobat after the conversion
process is completed
Prompt For Adobe PDF File Name Prompts you for a filename before the
document is converted to a PDF file If you deselect this option, the resulting PDF file adopts the filename of the Microsoft Office document you are converting
Convert Document Information Converts certain information (document title,
author, keywords, and subject) from the Microsoft Office Properties dialog box into the PDF file s Document Properties, which can be displayed by opening the file s Document Properties dialog box 3 In the Application Settings area, you can choose the following options, the last three of which are selected by default:
Attach Source File To Adobe PDF Attaches the source file to the converted PDF
document; the file is signified by a file attachment icon in the upper-left corner of the PDF document Viewers can open the source file by double-clicking the icon
Add Bookmarks To Adobe PDF Uses headings or styles from the Microsoft
Office document to create bookmarks in the PDF document You can specify which styles are converted to bookmarks on the Bookmarks tab of the Adobe PDFMaker dialog box
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