Create PDF Documents in Authoring Applications in Microsoft Office

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Create PDF Documents in Authoring Applications
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3 In the Word Features area, you can modify the following settings:
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Convert Displayed Comments To Notes In The PDF Converts Word document
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comments to notes in the resulting PDF document If you choose this option, any comments in the document appear in the Comments window, as shown in Step 2 Comments are segregated by reviewer, and the number of comments entered by the reviewer is noted in the # Of Comments column
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Convert Cross-References And Table Of Contents To Links (Default) Converts
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document cross-references and table of contents items into links to their destinations in the converted PDF document
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the converted PDF document
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How to Do Everything with Adobe Acrobat 70
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4 If you choose Convert Displayed Comments To Notes In The PDF, in the Comments window you can perform the following tasks:
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Click the check box in a reviewer s Include column to include the comment in the
PDF file
Click the check box in a reviewer s Notes Open column to have the note open when
the page the note appears on opens
Click the icon in a reviewer s Color column to select a color for the note Each time
you click the icon, it changes to a different color You can choose different colors for other reviewers comments in the document 5 To apply the Word settings, click OK To modify additional settings, click the appropriate tab and modify the parameters as desired
Change Bookmark Settings
The settings you modify on the Bookmarks tab determine which Word text styles PDFMaker converts to bookmarks To change bookmark settings for the document conversion, do the following: 1 Open the Adobe PDFMaker dialog box as outlined in previous sections 2 Click the Bookmarks tab and modify the settings, as shown here and described in the following list:
CHAPTER 5:
Create PDF Documents in Authoring Applications
Convert Word Headings To Bookmarks (Default) PDFMaker converts all Word
headings in the document to PDF bookmarks By default, Heading 1 through Heading 9 styles are converted to bookmarks To modify which headings are converted to bookmarks, click a heading name in the Bookmark column to select or deselect it
Convert Word Styles To Bookmarks By default, no Word styles are converted to
bookmarks When you choose this option, all Word styles used in the document are converted to bookmarks when PDFMaker converts the document You can deselect any style you don t want converted to a bookmark, by clicking its check box Keep in mind that if you decide to have bookmarks created for styles, the conversion process may take a long time, especially if you have a large number of styles in the document You can enable both options to determine how bookmarks are created from the source document When you choose both styles and headings, you can select the desired styles and headings to suit the PDF document you are creating 3 Click OK to apply the new settings, or click another tab to make additional modifications to the document conversion settings
Restore Default Conversion Settings
After you modify conversion settings, they remain active until you modify them again To restore the default settings, open the Adobe PDFMaker dialog box, click the Restore Defaults button, and then click OK to complete the restoration The next document you convert to PDF will be converted with the default PDFMaker conversion settings
Create PDF Files from Microsoft Excel Files
You can also use PDFMaker from within Excel 97, Excel 2000, or Excel 2002 to convert spreadsheets to PDF documents The only difference you find between PDFMaker in Excel and Word is the available conversion settings The Excel Acrobat PDFMaker 70 for Microsoft Office dialog box has only two tabs: Settings and Security To convert an Excel spreadsheet to PDF format, follow these steps: 1 Choose Adobe PDF | Change Conversion Settings to open the Acrobat PDFMaker for Microsoft Office dialog box 2 Modify the conversion settings to suit the intended destination of the file 3 Click OK to close the dialog box 4 Click Convert To Adobe PDF or choose Adobe PDF | Convert To Adobe PDF There are also buttons and menu commands to convert an Excel document to PDF and e-mail it, as well as convert a document to PDF and send the PDF for review There is also a menu option to convert an entire workbook into a PDF document
How to Do Everything with Adobe Acrobat 70
Create PDF Files from Microsoft PowerPoint Files
If you use PowerPoint, you know that it is a powerful program for creating presentations It seems that PowerPoint presentations are everywhere these days, even on the Web You may not think there is any advantage to converting a PowerPoint presentation to PDF format However, if you want to share a presentation with someone who does not own PowerPoint or does not have a version of PowerPoint capable of opening your presentation, you can convert it to a PDF All your recipient needs is Adobe Reader 70, and he or she can view your presentation You can also convert a PowerPoint presentation to a PDF and enhance it with Acrobat features For example, you can use the File Attachment tool to open another file during your presentation The PowerPoint Adobe PDFMaker dialog box has two tabs, Settings and Security You can convert a PowerPoint presentation to PDF format by doing the following: 1 Choose Adobe | Change Conversion Settings to access the Acrobat PDFMaker dialog box 2 Modify the conversion settings to suit the intended destination of the converted PDF file 3 Click OK to close the dialog box 4 Click the Convert To Adobe PDF button, or choose Adobe PDF | Convert To Adobe PDF You can also convert a PowerPoint presentation to PDF and e-mail it, as well as convert a PowerPoint document to PDF and send it for review
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