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If you work for a large corporation, there s no doubt that computer-generated files are a fact of life If these files need to be shared or reviewed with other colleagues, they will need the native application to open and edit these files However, if the files need only to be reviewed, your corporation does not have to supply reviewers with the native software used to create these files If the head of each department has Acrobat Professional, the files can be converted to PDF documents and sent via e-mail for review The sender can enable the display of the Commenting tools in the PDF, which makes the powerful Acrobat annotation features available to these reviewers Using the free version of Adobe Reader 70, the reviewers can mark up the document with their comments and send it back to the creator, who can then use the native software to modify the document per reviewers comments This is also a convenient way to share information between creative entrepreneurs, such as graphic designers and web site designers, and their clients The designer can convert the original artwork to PDF format and send it to the client for review
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A new feature to Acrobat 70 is the ability to convert an e-mail message, a selection of e-mail messages, or a folder of e-mail messages in Microsoft Outlook into a PDF document If you segregate e-mail messages in folders when you work on a project, or keep folders for important e-mail messages, you can archive the entire folder as a PDF document When you archive e-mail messages, file attachments are saved as well When you create a PDF document from e-mail messages, bookmarks are created that arrange the messages by date, sender, subject, and personal folders, as shown in Figure 5-3, which is a PDF document created from Microsoft Outlook e-mail messages
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FIGURE 5-3
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When you convert e-mail messages to a PDF document, bookmarks are created to help you easily locate specific messages
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When you need to consolidate several e-mail messages pertaining to a certain subject, you can easily do so by converting them into a PDF document You can select messages from within any folder, or from your inbox To convert Microsoft Outlook e-mail messages into a PDF document: 1 Navigate to the folder in which the messages you want to convert to a PDF document are located 2 Select the desired messages 3 Click the Convert Selected Messages To Adobe PDF button
Convert Selected Messages To Adobe PDF Convert Selected Folder To Adobe PDF Convert And Append Selected Messages To An Existing Adobe PDF
4 In the Save Adobe PDF File As dialog box, enter a name for the PDF document and navigate to the folder in which you want to save the document 5 Click Save
Convert a Selected Folder of E-Mail Messages to a PDF Document
When you work on a project, or receive a lot of e-mail from a particular individual or client, it makes good sense to store the messages in a folder, a task you can easily accomplish within Microsoft Outlook You can consolidate every message in a Microsoft Outlook e-mail folder into a PDF document by following these steps: 1 Select the folder you want to convert to a PDF document 2 Click the Convert Selected Folder To Adobe PDF button shown previously Enter a name for the PDF document, and navigate to the folder in which you want to store the document 3 Click Save
Append Selected Messages to an Existing PDF
You can easily add selected e-mail messages to an existing PDF document This feature is useful when you ve received e-mail messages pertaining to a PDF document you re currently reviewing You can also use this feature when you need to add new e-mail messages to those you ve previously converted to a PDF document 1 Select the desired e-mail messages in Microsoft Outlook 2 Click the Convert And Append Selected Messages To An Existing PDF button shown in the previous section
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3 Select the desired PDF file:
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