Create Navigation for PDF Documents in Microsoft Office

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Create Navigation for PDF Documents
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When the need arises, you can edit any property of a link You can resize the link, change its destination, change the level of magnification, or change the appearance of the link When you edit a link, the changes apply only to the selected link If you re editing multiple objects in a document, such as links, graphic objects, text objects, and so on, you can use the Select Object tool from the Advanced Editing toolbar to select and edit an object After you select the tool, all objects in the document are highlighted with a black rectangle
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To change link properties, do the following: 1 Choose Tools | Advanced Editing | Link Tool, or select the Link tool from the Advanced Editing toolbar if it s available in the workspace 2 Double-click the link you want to edit, which opens the Link Properties dialog box Alternatively, you can right-click (Windows) or ctrl-click (Macintosh) the link and then choose Properties from the context menu 3 Modify the Link Properties as described in Create a Hotspot, earlier in the chapter After you ve edited a link and it s performing as you want it to, you can prevent inadvertently moving the link or otherwise editing it by right-clicking (Windows) or CTRL-clicking (Macintosh) the link with the Link tool, choosing Properties from the context menu, then clicking the Locked check box in the Link Properties dialog box
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When you use the Link tool to create a hotspot, the resulting hotspot may not be sized properly It s better to make the hotspot a tad larger than needed, unless you have several hotspots in close proximity You can change the size of a hotspot at any time; however, you cannot resize a locked link 1 Choose Tools | Advanced Editing | Link Tool, or select the Link tool from the Advanced Editing toolbar if it s available in the workspace 2 Click the hotspot that you want to resize After you click the hotspot, eight handles in the form of solid red rectangles appear on the hotspot perimeter Click and drag any of the corner hotspots; pressing shift while you drag resizes the hotspot proportionately Click the handle in the middle of the side of the hotspot and drag to resize the width of the hotspot Click the handle in the middle of the top or bottom of the hotspot and drag to make the hotspot taller or shorter
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If you decide a link is no longer needed, you can delete it from the document by doing the following: 1 Choose Tools | Advanced Editing | Link Tool, or select the Link Tool from the Advanced Editing toolbar if it s available in the workspace 2 Choose Edit | Delete Alternatively, select the link, right-click (Windows) or ctrl-click (Macintosh), and choose Delete from the context menu or press delete After you press DELETE, Acrobat does not display a warning dialog box asking you to confirm the action If you delete a link in error, choose Edit | Undo or press CTRL-Z
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Create a Menu Using Links
When you create a PDF document, you can, of course, rely on the Acrobat built-in navigation devices: bookmarks and thumbnails However, if your intended audience is not familiar with Adobe Reader, your document will be easier to navigate if you create a menu If you create a document in a word processing program, you can create a menu page as the first page of the document On the menu page, list the major parts of the document you want your readers to be able to select by clicking links Create the rest of the document and then convert it to PDF by using the application s Print command and then choosing Adobe PDF as the printing device, or, if the application supports it, convert the document to PDF by using the application s Save As or Export command If you are creating the document in Microsoft Word, you can click the Convert To Adobe PDF button Open the document in Acrobat and use the Link tool to create a link for each menu item After you create the links for the menu page, choose File | Document Properties In the Initial View section of the Document Open Options dialog box, choose Page Only for the Show option Click OK to close the dialog box and then save the document When your viewers open the document, the first thing they will see is your menu page with the Navigation pane closed
Summary
In this chapter, you learned how to work with bookmarks and page thumbnails, as well as how to create links You learned how to use these objects as navigation devices and assign actions to these items to turn them into interactive devices In the next chapter, you ll learn how to work with other navigation elements and specify document Open options
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