The Basics of Editing PDF Documents in Microsoft Office

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The Basics of Editing PDF Documents
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When you attempt to edit a document with a font type that is not loaded on your machine and not embedded in the document, Acrobat attempts to re-create the font using the built-in Multiple Masters If the font cannot be re-created, it s displayed as your system s default serif or sans serif font 2 Click a block of text to select it Click the sentence or paragraph you want to edit, and Acrobat selects all text on the page After you select the text, Acrobat highlights the selected text in blue, places a bounding box around the text block, as shown here, and your cursor becomes an I-beam:
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3 To change a letter or word in a text selection, use the TouchUp Text tool to select the letter or word you want to change As you drag the tool, your selection is highlighted Release the mouse button when you have selected the characters you want to change 4 Enter new text, and Acrobat applies the edit to the selected text If the embedded font is not installed on your system, Acrobat displays a warning dialog box to this effect Click Yes to remove font embedding If the unembedded single-byte font is not present in your system encoding, you receive an error message saying you cannot edit the font
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How to Do Everything with Adobe Acrobat 70
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Even though a single-byte font may be present in your system, legally you must own a licensed version of the actual font or have it installed on your system to change the text
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After you select a block of text with the TouchUp Text tool, you can change the font style, font size, font color, and more To change text appearance, follow these steps: 1 Select the TouchUp Text tool as outlined previously 2 Click a block of text to select it 3 Click and drag to select a single character, word, or the entire line of text Alternatively, you can place your cursor before a word and double-click to select a single word 4 Right-click (Windows) or ctrl-click (Macintosh) and choose Properties from the context menu to open the TouchUp Properties dialog box, shown next (Note that the Content and Tag tabs are available in Acrobat Professional only)
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As you change text parameters in the dialog box, the text updates in real time If the dialog box covers the text, click and drag the dialog box title bar to move the dialog box to a new location
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CHAPTER 9:
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The Basics of Editing PDF Documents
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Look Up the Meaning of a Word
If you are connected to the Internet while working in Acrobat, you can look up the meaning of any word in a text object Acrobat 70 has a powerful option that is equivalent to having a dictionary on demand To look up the meaning of a word, access the Select tool and select the word for which you want to find the meaning Right-click (Windows) or ct r l -click (Macintosh), then choose Look Up selected word, where selected word is the word you highlighted with the Select tool After selecting the command, Acrobat launches your web browser, and the meaning for your selected word is displayed
5 To change the font style, click the Font drop-down arrow and choose a font style from the drop-down menu 6 If a licensed version of the font you chose is present on your system, you will see Can Embed Font to the right of the Permissions field If you choose to embed the font, you have two options:
Embed Font Embeds the entire font set, even characters not used in the selected
text
Subset Embeds a subset of the font type to cover all characters used in the text
selection If another party attempts to edit the document, they will not be able to access characters that are not part of the subset 7 To change the font size, click the Font Size drop-down arrow and choose a size from the drop-down menu If you use Acrobat on a computer with limited processing power, Acrobat may take a while to render your font changes, especially when you signi cantly enlarge the font size or make changes within large blocks of text 8 To change spacing between the characters of the selected text, click the Character Spacing drop-down arrow and choose a value from the drop-down menu Alternatively, you can enter a value between 1 and 2 points 9 To change spacing between selected words, click the Word Spacing drop-down arrow and choose a value from the drop-down menu Alternatively, you can enter a value between 1 and 2 points
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