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If you no longer want or need a task within an agent, you can simply delete it
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Here s how to delete a task: 1 In Event Studio, open the agent that you would like to change 2 In the summary area, click the task that you want to delete 3 Click the Delete button on the toolbar or select Delete from the Edit menu
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Change the Order to Run Tasks
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In an agent, you can either run tasks all at the same time or in sequence You can define the order in which tasks are run only when you set them to run in sequence You should specify tasks to run in sequence whenever a task in the sequence is dependent upon the outcome of a task earlier in the sequence For example, if you have a database update task that changes the information that will be included in a report, you would want that task to execute completely before the report task executes Here s how to change the order in which to run tasks: 1 In the I Want To area, click Reorder The Tasks The Reorder The Tasks screen displays:
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2 In the Submission Of Tasks area, select the All At Once or In Sequence option 3 Move the tasks into the appropriate order by highlighting each task and then clicking the Up, Down, To Top, and To Bottom links 4 Click OK The tasks are listed in the specified order in the summary area 5 Click Save The agent is saved
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Authoring IBM Cognos 8 Business Intelligence Content
Specify Default Options for Tasks of an Agent
You can control the default behavior of report and import options for all tasks of an agent When set in this location, these options apply to the defaults for any report or import tasks created in the agent
Specify Default Options for Report Format
You can set the output format (PDF, HTML, Excel, and so on), define bursting options, and define delivery options (for example, send to a printer, e-mail, save, and so on) Report options can also be set individually on each report task
NOTE Refer to 6 for a detailed discussion on the report options available in Cognos 8
Here s how to specify default options for report tasks: 1 From the Actions Menu, select Set Default Options for All Tasks The Select Default Options screen displays:
2 Click the Report Options link to expand the options 3 Select the Specify Default Values For All The Reports Of This Job checkbox The options expand:
4 Set any report options you want
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NOTE Bursting allows you to specify which recipients receive which parts of a report Consider this
example: A large company has an All Sales report that displays all of the divisions of the company (cars, boats, motorcycles, vans, and so on) Bursting allows the company to send the CEO the entire sales report, and each division manager (cars, boats, vans, and so on) each of their respective division s sales for the report You must organize or group the report on the company divisions (cars, boats, motorcycles, and so on) as bursting uses the logical order of the report to distribute, break, or burst apart the report Refer to 10 for additional information on bursting 5 Click OK The specified report options are set as the default options for any report task created in this agent 6 Click Save The agent is saved with the specified report options set as default
Specify Default Options for Import Tasks
You can select to Upgrade All Report Specifications To The Latest Version or to Keep The Existing Report Specification Versions for all import tasks created in the agent Here s how to specify default options for import tasks: 1 From the Actions menu, select Set Default Options For All Tasks The Select Default Options screen displays 2 Click the Import Options link to expand the options 3 Select the Specify Default Values For The Imports Of This Job checkbox The available options expand:
PART III
4 Set the appropriate report specification upgrade option 5 Click OK The specified import option is now set for any import tasks added to this agent 6 Click Save The agent is saved with the specified import option set as default
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