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Administration of IBM Cognos 8 Business Intelligence
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The Usage property can be set to one of the following values: Identifier With this setting, a query item will be grouped when auto-summarizing Dates and indexed values are set to identifier by Framework Manager by default Attribute As with identifiers, these query items will be grouped when autosummarizing Non-indexed character values are assigned this setting by default Fact This setting tells Cognos 8 to summarize the value By default, non-indexed numeric columns in your source database are set as facts Based on the Usage property, Cognos 8 will also display the appropriate icon in the studios to help the report writer understand which columns are facts and which are likely to be indexed or not
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TIP The columns that you will want to concentrate on when checking and setting the Usage are the
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ones set to Fact, because these are the non-indexed numeric columns Cognos 8 will try to summarize them when they are brought into a report That s fine if the column is a quantity, but if it is a year or an order number, then you will want to make sure that you change the Usage property to Attribute so that Cognos 8 groups by it, rather than giving you a nonsensical sum of the years or order numbers
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Regular Aggregate The Regular Aggregate property works in conjunction with the Usage
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property to drive the behavior of the auto-summarizing feature of Cognos 8 reporting For query items with a Usage of Fact, the Regular Aggregate property tells Cognos 8 how to summarize the values The default is Sum, which most often makes sense for such things as revenue or quantity, but if your fact is a price or a percentage, Sum is probably not what you want You can change the property setting to any of the supported aggregate types, such as Average, Count, or Maximum, for example Remember that the report writers can change the default setting, so if you leave it at Sum and they want a report on the average order size, they can still create it The goal here is to anticipate what the usual application of the query item will be and to set the property accordingly to save the most time for report writers You can set the Usage of a character field to Fact and the Regular Aggregate to Count or Count Distinct if you want to facilitate reporting on such things as the number of orders or the number of sales reps that meet certain criteria Do not, however, set the Regular Aggregate property of a character field to aggregate types that do not make sense, such as Sum, because the database will not know how to sum a character field and you will receive an error when running a report that uses that field
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TIP Sometimes you want more than one aggregate method for the same query item to be easily
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accessible for your report writers For instance, if you have a help desk application, you might want to report on both the maximum number of days that cases have stayed open as well as the average number of days that they stay open In this case, put the same query item in the model query subject twice, setting the Regular Aggregate and the name of the query item appropriately
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Format You will likely have query items in your model that users will normally want to see
in a particular presentation format These could be revenue or profit amounts that you want to see as currency, index values that you want to see as a percentage, or dates that you want to see in a consistent format, such as Jan 7, 2008 Again, each report writer could format the data in his or her reports, but that would mean taking the time to do it on each of several reports, not to mention the possibility of inconsistency Instead, set the Format property of the query item for the preferred presentation format Click the <Click to Edit> link in the setting to open the Data Format dialog shown in Figure 15-31 Choose the Format Type first, and then set the associated properties such as decimal places and negative number formats, in the Properties pane Report writers can override the default format that you set here in their reports
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