Accessing and Using IBM Cognos 8 Business Intelligence in Microsoft Office

Generator QR-Code in Microsoft Office Accessing and Using IBM Cognos 8 Business Intelligence

3 From the Language drop-down list, select the language in which you want the report to display 4 In the Name text box, you can type a new name for the report 5 In the Run History area, specify the amount of run history to save by selecting the following options: Number Of Occurrences be saved Enter the number of occurrences of the report to

Duration Enter a number and select Day(s) or Month(s) 6 In the Report Output Versions area, specify the versions of the report to be saved by selecting the following options: Number Of Occurrences saved Enter the number of occurrences of the report to be

Duration Enter a number and select Day(s) or Month(s) 7 In the Package area, click Link To A Package to link the report to a different package

linking a report to a different package Use extreme caution when using this option as the data underlying model must match what is in the report For example, all of the query items in the report must match the package to which you plan to link 8 Set any other required options and then click OK Your changes are saved and Cognos Connection displays

My Watch Items allows you to add alerts that inform you when a new output version of a report is available You can also add a user-defined rule based on a value within the report that alerts you if that value meets the criteria defined Rules can be added only to reports that are in the HTML output format To add a watch item, the report for which you are adding the alert must have watch items enabled by the administrator or report owner

In the Set Properties screen, the administrator or report owner must set the Enable Alerts About New Versions option and Enable Enhanced User Features In Saved Output Versions option in the Advanced Options area for the report to allow users to set watch items for the report

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Here s how to enable alerts for watched items: 1 In the Actions column for the report on which you want to set watch items, click Set Properties 2 Click the Report tab 3 Click Advanced Options The Advanced Options area expands, as shown next:

4 To allow users to enable alerts, select the Enable Alerts About New Versions checkbox 5 To allow users to enable rules, select the Enable Enhanced User Features In Saved Output Versions checkbox 6 Click OK

Through My Watch Items, you can view and manage alerts for new versions of a report Once this option is set, every time a new version of the selected report is generated you receive an e-mail notification message Here s how to set an alert for My Watch Items: 1 In Cognos Connection, click My Area, as shown next The My Watch Items, My Preferences, and My Activities and Schedules options display:

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2 Click My Preferences The Set Preferences screen displays with the General tab, Personal tab, and Portal Tabs tab:

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4 In the Alerts area, in the Email text box, enter an e-mail address of where to send the alert 5 Click OK Cognos 8 saves your changes and returns you to Cognos Connection

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6 Click a report link to open a saved report, which can be identified by not having a blue arrow next to the report format icon The report displays in Cognos Viewer, shown here:

7 Click the arrow next to Watch New Versions, and then click Alert Me About New Versions A message displays, as shown here: