How to Do Everything with Microsoft Office Word 2007 in Microsoft Office

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How to Do Everything with Microsoft Office Word 2007
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To work effectively in a document, you need to see the elements you re creating or manipulating text, pictures, headers or footers, and so on Word provides six different ways of viewing your documents: Print Layout view, Full Screen Reading view, Web Layout view, Outline view, Draft view (which used to be called Normal view), and Print Preview As their names suggest, the views are designed for different purposes, but you can use them pretty much as you see fit For example, you might prefer to compose your documents in Print Preview rather than in Draft view or Print Layout view You can even edit in Full Screen Reading view, which is great for seeing a good amount of a document in an easy-to-read format This makes editing easier too
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When you re getting started with Word, spend a few minutes configuring view options to suit your monitor and the way you work Word comes reasonably well set up for editing in Print Layout view, but you may want to suppress the vertical ruler Many people find it helpful to turn on text wrapping for Draft view and Outline view and dispose of the horizontal scroll bar (see Figure 1-5) You may also want to display the Style area so that you can instantly see which style each paragraph has The lower part of Figure 1-5 shows the Style area To choose view options, follow these steps: 1 Click the Of ce Button, and then click Word Options Word displays the Word Options dialog box 2 In the Left pane, click the Advanced category, and then scroll down to the Show Document Content area, and then choose whether to wrap text 3 To make Word wrap text to the full width of the document window rather than to the margins in Draft view or Outline view, select the Show Text Wrapped Within The Document Window check box This setting helps in two ways:
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If the document s text is too wide to t in the window, wrapping the text makes it t,
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so that you no longer need to scroll from side to side
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If the document s text is narrower than the window, the wrapping makes the text go
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all the way across the window, so that you don t have a column of wasted space at the right side of the window 4 Scroll down to the Display area, and then choose whether to display the horizontal scroll bar, vertical ruler, and Style area:
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If your monitor is wide enough that you don t need the horizontal scroll bar for
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scrolling from one side of a document to another, clear the Horizontal Scroll Bar check box (If you ve selected the Show Text Wrapped Within The Document Window check box, you won t need the horizontal scroll bar)
CHAPTER 1:
Get Up to Speed with Word 2007
FIGURE 1-5
In Draft view (top), the horizontal scroll bar near the bottom of the window is usually a waste of space, as you ll often find empty space to the right of the text
How to Do Everything with Microsoft Office Word 2007
If you don t want to see the vertical ruler in Print Layout view, clear the Show
Vertical Ruler In Print Layout View check box Unless you need to position text and graphics precisely, the vertical ruler is normally not much use
To make Word display the Style area, set the value in the Style Area Pane Width In
Draft And Outline Views box to greater than 0 inches (Try 1 inch to start with) Once you ve displayed the Style area, you can adjust its width by dragging the vertical line that separates it from the document area To close the Style area, drag this line all the way to the left edge of the window 5 Click the OK button Word closes the Word Options dialog box and applies the settings you chose
Zoom the View In and Out
How large a document s text appears on screen, and how easy it is to read, depends on the resolution of your screen, the font and font size, and how far the view is zoomed in or out Once you ve chosen a suitable screen resolution and a font and font size that work for the document, you may need to zoom the view in to make the text appear larger or zoom out so that you can see more of the document at once Word lets you zoom anywhere from 10 percent (minuscule) to 500 percent (huge) To zoom in by 10 percent increments, click the + button at the right end of the status bar To zoom out by increments, click the button Alternatively, drag the Zoom slider along its axis to the percentage you want For more precise control, click the Zoom percentage Word displays the Zoom dialog box (see Figure 1-6) Choose the percentage or other option button, and then click the OK button The Text Width option button, the Whole Page option button, and the Many Pages option button and drop-down list are available only in Print Layout view and Print Preview
FIGURE 1-6
Use the Zoom dialog box to apply a precise zoom percentage or to make Word display multiple pages at the same time
CHAPTER 1:
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