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Word provides seven main types of content controls, together with legacy (older) form controls that were used in earlier versions of Word The legacy controls are included mainly for backward compatibility with older versions of Word You can still use the legacy controls, but unless you want older versions of Word to be able to use your forms, you ll do better to use the content controls This book does not discuss the legacy controls Table 14-1 provides an overview of the content controls
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Content Control Name Text Rich Text
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Description A box in which you can enter only text A box in which you can enter text and format it using basic formatting (such as bold and italic) A box in which you can place a picture A text box at the top, in which you can type a new entry, with a drop-down list from which you can select an existing entry A drop-down list from which you can select an existing entry A pop-up calendar panel from which the user can pick a date or time A drop-down panel from which the user can pick any of various kinds of building blocks for example, preset tables or equations
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Table 14-1
Word s Content Controls for Forms
Add a Content Control to Your Form
The general procedure for adding a content control is as follows: 1 In the document, click where you want the control to appear 2 Choose Developer | Controls, and then click the control you want to add For example, to add a rich-text box, choose Developer | Controls | Rich Text
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3 If necessary, change the placeholder text for the control by selecting the placeholder text and typing over it For example, the placeholder text for a rich text box is Click here to enter text straightforward enough, but in many cases, more speci c text (such as Type your rst name here ) is more helpful 4 Change the properties for the control Different controls have different properties, which the following sections discuss 5 With the control selected, choose Developer | Controls | Properties Word displays the Content Control Properties dialog box for the control
The properties vary according to the content control
and its capabilities This section discusses the properties that are common to most or all content controls, using the Content Control Properties dialog box for a text box as an illustration
For coverage of the properties that are unique to a
particular control, see the following sections on the individual controls 6 In the Title text box, type the title for the content control This is the text that appears in the tab at the top of the control when the user selects it, as in this example (where the title is First Name ) 7 In the Tag text box, type the name for the tag The tag is the text that appears in the beginning and ending tags for the content control in Design mode In this example, the tag is First_Name
8 In the Locking area, choose locking properties:
Content Control Cannot Be Deleted Select this check box if you want to prevent
users from deleting the content control Once you ve placed the content control to your satisfaction, locking the control against deletion is usually a good idea
Contents Cannot Be Edited Select this check box if you want to prevent the user
from editing the control s contents This option can be helpful when you need to provide users with a partly completed form that includes set entries they must not change, but normally you will not need to use this option When you select the Contents Cannot Be Edited check box, the user can still delete the content control unless you select the Content Control Cannot Be Deleted check box as well
CHAPTER 14:
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