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message This is often the best choice provided that the recipient has chosen to receive HTML messages If the recipient has chosen to receive text-only messages (for example, because HTML messages can pose a threat to privacy), they will see a version of the message with HTML codes rather than formatting The result is hard to read 5 In the Send Records area, choose which records to send
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All Select this option button to send all the records Current Record Select this option button to send just the current record This option
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is useful for producing a single e-mail message after you ve corrected a record that produced an unusable result
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From Select this option button, and enter the start and end values in the text boxes,
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to run part of the merge 6 Click the OK button Word activates or launches your e-mail program, creates the messages, and sends them
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Restore a Main Document to a Regular Document
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To restore a mail merge document to a regular document, follow these steps: 1 Open the document 2 Choose Mailings | Start Mail Merge | Start Mail Merge | Normal Word Document 3 Click the Save button on the Quick Access Toolbar to save the document
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Use Outlines and Create Master Documents
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Copyright 2007 by The McGraw-Hill Companies Click here for terms of use
How to Do Everything with Microsoft Office Word 2007
How to
Create an outline Create outline numbered lists Create master documents
hort documents are easy to navigate especially if you have one of the monster displays that are gradually becoming more and more affordable But once a document grows to more than a dozen or so pages long, you ll likely find you spend too much time scrolling through it trying to find the part you need to work on next Word s outlining tools can save you a lot of time Outline view lets you collapse a document to different numbers of heading levels so that you see only those levels This allows you to focus on the structure of your document and easily move sections of text up and down the document You can also expand the text and subheadings under any heading as needed And you can apply multilevel list formats to documents that need complex numbering If you re creating truly large documents, or documents that your colleagues need to work on at the same time as you edit them, you may want to use master documents A master document is a document that contains two or more subdocuments You and your colleagues can open the subdocuments independently of each other without needing to worry about permissions, sharing, or revision marks
Create an Outline
When you re creating any long document, you can usually save time and effort by outlining it, either from the start or as you work on the document
Understand the Basics of Outlines
In Word, an outline uses ten levels of importance, Level 1 (highest) through Level 9 (lowest) for headings, and Body Text for the rest Word maps the nine heading levels to the built-in heading styles Heading 1 through 9: Heading 1 has Level 1 importance, Heading 2 has Level 2, and so on Any paragraph that doesn t have one of the heading levels has the Body Text level The easiest way to work with outlines is to use Word s built-in heading styles For example, if you re creating a book-length document, you might use Heading 1 style for the chapter titles, Heading 2 style for the first-level headings, Heading 3 style for the second-level headings, and so on Under normal circumstances, you will not need to use all nine heading levels Word provides for a conventional document, having more than four or five levels of headings becomes confusing, especially for readers But for complex documents, having extra heading levels available for special uses can be helpful If you need or prefer to use your own styles instead of the built-in heading styles, you can assign heading levels to your styles as needed For example, in a template for a newsletter, you might assign Level 1 importance to a style named Story Lead, Level 2 importance to a style
CHAPTER 17:
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