Create and Save Documents
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To set your documents folder and set other save options, follow these steps: 1 Click the Of ce Button, and then click Word Options Word displays the Word Options dialog box 2 In the left panel, click the Save category Word displays the Save options (see Figure 2-3) 3 In the Save Files In This Format drop-down list, choose the le format you want to use
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Word uses the Word Document (*docx) format unless you change it This format
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is the best choice if other people who need to open your documents use either Word 2007 or a recent version (for example, Word 2003 or Word XP/2002) with an update applied to let these versions read the docx format If you need greater compatibility with older versions of Word and with other word-processing programs, choose Word 97-2003 Document (*doc) instead
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In the Word Options dialog box, the Save category lets you quickly access the most important save options The remaining save options are in the Advanced category
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How to Do Everything with Microsoft Office Word 2007
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4 Decide whether to have Word save AutoRecover information and, if so, how frequently
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Word starts you off with the Save AutoRecover Information Every NN Minutes
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check box selected and the interval set to 10 minutes Every 10 minutes, Word automatically saves an AutoRecover le for each open document in the folder shown in the AutoRecover File Location text box After a crash, Word restarts and shows you the AutoRecover les that are available You can then decide whether to save each AutoRecover le (for example, if it contains changes you hadn t saved to the original document before the crash) or discard it
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AutoRecover can be a welcome safety net, but in most cases, you re better off saving
your documents manually whenever you ve made any changes worth keeping and forcing Word to make a backup at each save (see step 6 of this list)
If you decide to leave AutoRecover turned on, shorten the AutoRecover interval to
reduce the amount of maximum amount of work you can lose 10 minutes is too much unless you work at the pace of Tsarist bureaucracy AutoRecover files occasionally become corrupted If this happens, you may lose more work 5 In the Default File Location text box, specify the folder in which Word should save your les This is the folder the Open dialog box and Save As dialog box show rst If this isn t the folder you want to use, click the Browse button, use the Modify Location dialog box to select the right folder, and then click the OK button 6 In the left panel, click the Advanced category, and then scroll down to the Save section (shown here)
7 Select the Prompt Before Saving Normal Template check box if you want Word to display a message box asking your permission to save changes to the Normal template
Word stores many items in the Normal template, including your settings (such as
standard font and margins) for blank documents, AutoText entries (boilerplate text), and macros (short programs for automating Word), so if you select this check box, you ll often see the prompt to save changes
It s usually best to clear this check box and have Word save the changes to the
Normal template automatically without bothering you 8 Select the Always Create Backup Copy check box if you want Word to save a backup copy of the document each time you save it (after the rst time)
Create and Save Documents
Word creates the backup copy by copying the last saved version of the document, so the backup isn t exactly the same as the current copy But if you save frequently, the backup remains close enough to the current copy for emergency use 9 Select the Copy Remotely Stored Files Onto Your Computer, And Update The Remote File When Saving check box if you work with documents stored on a server to which you re connected via a slow connection
For example, you might work in a remote of ce, connect to the main of ce via dialup, and open documents from a server in the main of ce across the slow connection
Saving a copy of the document on your computer and working with that copy
eliminates the delay and risk of data loss involved in saving the document across the slow connection 10 Clear the Allow Background Saves check box