barcode scanner java app download Text files Rich Text Format (*rtf) and Plain Text (*txt) are standard formats that in Microsoft Office

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all word processors and many text editors can read Use Rich Text Format when you need to ensure that other people can read and edit a document and you re prepared to lose Word-specific features (such as VBA code) and possibly complex formatting Use the Plain Text format when you want to save only the text of the document without any formatting and without any objects (such as graphics or charts) the document contains When you save a document in Plain Text format, Word warns you that you will lose formatting and objects
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How to Do Everything with Microsoft Office Word 2007
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XML documents The Word XML Document (*xml) and Word 2003 XML
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Document (*xml) formats use Extensible Markup Language (XML) to save the entire contents of a Word document in a text-based format XML documents have a defined structure that includes tags that identify the different elements within the document For example, an XML document that contains a catalog might include tags such as <PRODUCT_ID>, <PRODUCT_NAME>, and <DESCRIPTION> By using these tags, you could automatically extract the product IDs, names, and descriptions from the document
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Works document format Use the Works 60-90 (*wps) format when you need
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to share a document with someone who has Microsoft Works (a basic software suite that is supplied free with many PCs)
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Save a Document as PDF or XPS
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One long-standing bugbear of Word users has been the way that a document s layout can change when someone opens it on a different computer than the one used to create it Even small differences in the fonts available, or in the capabilities of printers used, can turn a document you ve spent ages laying out just perfectly into a formatting nightmare If you ll be distributing a document to people who don t need to edit it, the best way to keep all formatting intact is to save it as a Portable Document Format (PDF) file or an XML Paper Specification (XPS) document
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PDF files retain the document s layout both on screen and when printed Most web browsers can display PDF files, or users can use the free Adobe Reader from Adobe Corporation, which provides versions for all major computer operating systems Until Word 2007, creating PDF files from Word has required third-party software, such as Adobe Corporation s expensive Acrobat Professional or the much less expensive GhostScript Word 2007 takes a giant step forward by letting you save a document as a PDF file without needing any extra software You still need third-party software, such as Adobe Corporation s free Acrobat Reader, to open PDF files in Windows Vista
XML Paper Specification (XPS)
A technology developed by Microsoft to provide a rival format to PDF, XPS is one of the major additions to Windows Vista The easiest way to think of XPS is as a type of electronic paper for Windows Vista systems (PDF is the corresponding electronic paper for the Mac, as Apple has built PDF support into Mac OS X)
CHAPTER 2:
Create and Save Documents
XPS is an output-only format: You export a finished document to XPS to create an electronic paper version of the document, rather as you would print the document to create a hard-copy version of it The resulting XPS file includes not only all the document s visible contents (as the hard copy does) but also hyperlinks that the user can click XPS files can also be protected by any Information Rights Management (IRM) restrictions applied to the original document For example, the IRM might allow only certain people to open the document, or it might expire on a particular date To view an XPS file, you can use Internet Explorer 7 or a later version
Get the PDF and XPS Add-Ins
Before you can create PDF or XPS files, you must download and install extra components from the Microsoft web site (http://wwwmicrosoftcom) Follow these steps: 1 In Word, click the Of ce Button, highlight Save As, and then click Find Add-Ins For Other File Formats Word launches a Word Help window, which displays the Enable Support For Other File Formats, Such As PDF And XPS topic 2 Click the Install And Use The Publish As PDF Or XPS Add-In From Microsoft link Word Help displays the page for this topic 3 Click the Microsoft Save As PDF Or XPS Add-In For 2007 Microsoft Of ce Programs link Word Help opens a browser window to the page on the Microsoft web site 4 Click the Continue button You will need to install the Of ce Genuine Advantage component if it s not already installed on your computer This component checks that the copy of Of ce you re using is legitimate rather than pirated To install this component on Windows Vista, you must authenticate yourself to User Account Control, and then click the Install button in the Internet Explorer Add-On Installer - Security Warning dialog box, shown here
5 Once you ve proved your copy of Of ce is genuine, click the Download button to download the Save As PDF Or XPS add-in Click the Run button in the File Download - Security
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