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Table 132 Post-Proposal Risk Assessment Indicators
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Risk Indicator Low Medium Number of No Responses Less than 4 4 to 7 Description Proceed with the engagement letter Get manager/director/partner approval to sign off on the engagement letter Complete the post-proposal risk mitigation strategy Get two managers/directors/ VPs/partners to sign off on the engagement letter Complete the post-proposal risk mitigation strategy Get general manager/managing director/president to sign off on the engagement Complete the post-proposal risk mitigation strategy
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7 to 9
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More than 9
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Post-proposal risk mitigation template
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engagements One way to do this is to include it in a weekly status report and to revisit the risks in the regular status meetings or the management meetings Figure 13-5 shows how the pre-engagement risk assessments feed into the risk assessment and mitigation form that will be front and center for the remainder of the engagement In addition to the engagement manager being the owner of the risk mitigation process, it is sometimes useful to have a senior executive in the consulting firm play the role of risk manager Providing another contact point for the client during the engagement allows them to bring up additional risks without involving the day-to-day engagement team The senior executive assuming the risk manager role will rarely be involved on the engagement on a full-time basis Other engagements or practice priorities might divert the attention of the part-time risk manager For this reason, we recommend that the engagement manager retain the ultimate responsibility for ensuring that risks are given appropriate attention until they are resolved The risk assessment team consists of the engagement manager, the risk manager (if one is identified), and any other expert resources required to manage the risk process
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Risk Mitigation
Risk mitigation process
The post-proposal risk mitigation template provides a good starting point for capturing the information required to track and resolve risks during an engagement Figure 13-6 identifies a few additional fields that will make the process more efficient You may want to customize this form with specific information that your engagement requires
Risk Checklist
Identifying risks is an uncertain science Risks can arise from any number of sources and at any time before and during an engagement You will find a checklist useful to start the identification process But don t stop there Look for any other sources of risk think inside and outside the box Be prepared to continually uncover and deal with new kinds of risks This section contains a number of categories that can be used as starting points for a risk checklist Timeline Evaluate risk in the following areas: Sufficient time for delivery Is there enough time to produce the milestones shown in the engagement plan
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Risk assessment and mitigation form for the engagement
Launch date Is there enough elapsed and billable time to complete the engagement Completeness the timeline Are all the engagement activities included in
Timeframes Does the plan allow for sufficient time to set up environments, orient new team members, and review deliverables Budget Evaluate risk in the following areas: Sufficient amount Is the budget large enough to do a quality job Contingency Is contingency built into the budget, especially if it is a fixed-price budget Warranty Is the budget available for warranty How much Cost adjustment Does the fee structure established with the client change in the future Do the fees increase to reflect the
Risk Mitigation
future fee schedule and promotions to team members Will the fee schedule support pay increases to consultants in the future Expenses How are expenses being handled Have the organization and client agreed on relevant expenses Team and Resource Availability Evaluate risk in the following areas: Vacation Does the engagement plan include vacation time for the key resources Retention Is there a risk of losing key resources during the engagement Skills Does the engagement team have the right business, technical, and other skills to conduct the engagement Morale Are there any morale concerns regarding the engagement team What is being done to maintain good morale on the engagement going forward Testing Evaluate risk in the following areas: Environment Is a suitable test environment available to do sufficient testing Test cases Have clear test cases been established Has ownership been established for producing these Approach Has a testing approach been established Timeline Has enough time been allocated for sufficient testing Does the engagement plan include testing throughout the engagement lifecycle Resources Do the resources have sufficient knowledge to test the application Are they able to test the application objectively Technology Evaluate risk in the following areas: Environment Are the technology platforms available to support development, staging, and production phases
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