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benefit you in terms of tax treatment You need the help of a good accountant in all these matters, as tax laws are complex, constantly shifting, and different from one state (or province, or region) and country to the next
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You and your accountant, if yours is a small- to medium-sized firm, may need to discuss whether you want to be reimbursed (assuming you are a partner or business owner) in the form of a salary, a dividend, or a blend of both The specifics depend on your personal situation, the profitability of the business, the number of owners or partners you have, the share structure, and the tax laws in your jurisdiction It s a significant concern, but you need help from a good tax accountant, and perhaps a lawyer as well Your business may transcend either regional (multistate or multiprovince) borders or may be a transnational company all on its own If so, you may need to determine where income arises based in part on the tax consequences of billing from that jurisdiction, or that country This type of determination is usually subject to a test to see if your decisions are reasonable in the circumstances For example, if your office is in Pennsylvania, and your client is in Maryland, and you happen to have an office in a low-tax jurisdiction like the Cayman Islands, it might be hard to explain why the income is billed from the Cayman Islands if the work was done almost exclusively by consultants working out of Philadelphia, buying supplies locally, on behalf of a client located in Baltimore Sales tax rules also vary widely according to the jurisdiction In Canada, for example, a single transaction is normally taxed at the federal level with a Goods and Services tax, and then taxed again under different sets of rules, and at different rates, in different provinces except for Alberta, where there is no provincial sales tax, and the Atlantic provinces, where the federal and provincial taxes are blended into a single harmonized sales tax! In Europe, the value-added tax must be incorporated into the price of the goods or service The rules for the value-added tax not only change from country to country, but also continue to evolve See why you need a good accountant
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Establishing consistent and objective rules for when income can be recognized on the P&L is known as revenue recognition Because of the different types of billing approaches, this can become complicated when you move away from time and materials (T&M) In the T&M case, you recognize revenue when you complete the work This has nothing to do with invoicing the client or when the client pays for the work A more complicated case occurs when you are doing a fixed-price project In this case, you are going to get paid the same amount regardless of the actual number of hours worked In this case, you need to keep track of how much of a project is completed in a specific time frame and then recognize only that amount of revenue in a period As an example, consider that you are working on a six-month engagement that is worth $12 million You could set up the project so that you are completing and recognizing $200,000 of revenue per month You could also compare the amount of work that you do in a given week as a percentage of the total and calculate how much revenue you ve actually realized Say in week x, 10 percent of the project is completed You have then realized 10 percent of $12 million, or $120,000 Now, say in week x + 1, you have completed 15 percent of the project The delta (10 to 15 percent) is the incremental revenue realized during that week In this case, it would be 5 percent of $12 million, or $60,000 This is the money available to you to pay all the resources, overheads for the project, and to generate the profit, regardless of the actual hours billed to the project
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