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How to Do Everything with Macromedia Contribute
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Inserting a Word or Excel Document into a Web Page
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You can insert a Word or Excel document into any Web page you are editing The contents will be inserted where you place your cursor To insert a Word or Excel document into an HTML document, follow these steps:
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1 Choose the page you want to edit by using one of the methods discussed
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previously in the section Choosing a Page to Edit Alternatively, you can select a draft of a page you are editing or create a new page For more information on creating a new Web page, see 5
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2 Place your cursor at the point where you want the contents of the document
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3 Choose Insert | Microsoft Word Document to insert a Word document,
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or choose Insert | Microsoft Excel Document to insert an Excel document The Open dialog box appears
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4 Navigate to the folder where the document is stored and select it 5 Click Open Contribute inserts the document at the insertion point
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you specified If you try to insert a document larger than 300K, Contribute displays a warning dialog box saying the document is too large to import If you receive this warning, you can cut and paste parts of the document into the page you re editing or create a link to the document as outlined in the next section You can also insert a Microsoft Word or Excel document by dragging and dropping the document into the page you are editing To insert a Microsoft Word or Excel document into a page using the drag-and-drop method, follow these steps:
1 Select the Web page that you want to edit using one of the methods
discussed previously in the section Choosing a Page to Edit
2 You can use the Windows Explorer to locate the Word or Excel file you
want to insert Resize Contribute so that you can view Contribute and your file navigation utility at the same time
3 Locate the Microsoft Word or Excel file whose contents you want to insert
in the page you are editing
CHAPTER 4: Working with HTML Documents
4 Drag the file into the Web page you are editing, and drop it at the point
where you want the contents of the file to appear Contribute displays the Insert Microsoft Word Or Excel Document dialog box shown next
If you frequently insert Microsoft Word or Excel documents into the pages you edit, store the files in a folder on your desktop
5 Click the Insert The Contents Of The Document Into This Page radio button 6 Click OK Contribute inserts the document at the insertion point where you
dropped the file
Linking to a Word or Excel Document
If you have a large Word or Excel document you want to display on your Web site or a document that is updated frequently, you can create a link to the document When you create a link to a document, a text link appears in the HTML document you are editing When you publish the page, the linked document is uploaded to your Web site When viewers click the link, the document is displayed in their browser To link a Word or Excel document to your Web page, follow these steps:
1 Choose the page to which you want to add the document using one of the
methods outlined earlier in the section Choosing a Page to Edit
2 Drag the document from its folder, and then drop it where you want the
link inserted The Insert Microsoft Word Or Excel Document dialog box appears, as shown
3 Accept the default option to create a link to the document, and then click
OK Contribute creates a link to the file When you publish the page, the linked document is uploaded to the Web site at the same time as the page The linked document is stored on the Web site server in a folder named Documents
How to Do Everything with Macromedia Contribute
To avoid seeing the Insert Microsoft Word Or Excel Document dialog box every time you drag a file into Contribute, choose the method of insertion you prefer (link the document or insert the contents), and then click the Remember This Setting And Don t Ask Again check box You can also create a link to a Microsoft Word or Excel document by using the Link tool The Link tool is discussed in detail in 7
Editing Word or Excel Documents
If you insert, copy, and paste or drag and drop the contents of a Microsoft Word document into a Web page, you can use Contribute s text-editing tools to edit the inserted text within the page draft If you create a link to a Microsoft Word or Excel document, you can edit the document using the native Microsoft application, which is launched from within Contribute To edit a linked Microsoft Word or Excel document from within Contribute, follow these steps:
1 Click the Choose button The Choose File On Website dialog box
(Figure 4-5) opens
2 Navigate to and open the Documents folder 3 Select the Microsoft Word or Excel document that you want to edit
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