Design Documentation: Drawings and Specifications in Software

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Design Documentation: Drawings and Specifications
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Source: HVAC Systems Design Handbook
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After Design: Through Construction to Operation
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141 Introduction While drawings and speci cations in a sense are the designer s end product, this is not really the case From the owner s point of view, the built and operating facility is the only real product All other activity is only a prelude to the real thing To truly succeed, the designer must follow the design through bidding and construction to start-up and eventual operation1 Some parts of the in-construction work and project closeout work, with transition of the project to the owner, are assigned by speci cation to the contractor Such work should include, as a minimum: rstrun inspections; preparation of operating and maintenance manuals; testing, adjusting, and balancing; and instruction of owner s operating personnel But getting the project off on the right foot with the contractor, being available during construction, and helping the owner take over and get the project running well are also of serious concern to the project designer
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Participation during Construction
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Designer participation during construction and beyond varies greatly with design of ce practice and with the owner s desires Some design of ces have one or more individuals dedicated to construction review in service to the owner Some owners have their own people watch the job during construction, relieving the design of ce of any possible involvement, except to clarify a con ict in documents or a design error
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After Design: Through Construction to Operation 430 Fourteen
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Bidding period
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When the project design is completed, drawings and speci cations are given to contractors with a request to prepare a proposal, to submit a bid During the bidding period, the bidders may identify missing information and discrepancies or errors in the documents The owner may identify additional services or installations which are wanted as part of the contract In each case, the designer will prepare clarifying information which is added to the documentation by an addendum Addendum information should have the same character and quality as the original documents When the contractors submit their bids, the bids may be opened publicly and read aloud, as in the case of most government institutions, or they may be opened privately, as is more common in industry and private enterprise Public bid openings are often quite exciting if there are several bidders and if the bidding is quite close Thousands, sometimes millions, of dollars of work for a contractor may hang on just a few dollars difference in the bid offering Bidding is the marketing effort for the typical contractor and is an established mechanism for nding the right price for a scope of work Preparation of a bid for a project is typically time-consuming and may involve considerable expense for a bidding contractor Where several contractors with many subcontractors are involved in a takeoff, yet only one team can succeed, it is clear that all bidders should be treated with respect for their effort
1422 Submittal (shop drawing) review
As a part of quality control for a project, the contractor is usually required to show her or his intentions for materials, equipment, and construction technique to the owner prior to ordering, delivery, and installation The owner s representative, who may be the designer of the work or an associate or another appointed agent, then reviews the contractor s submittals for conformance to the speci cations The contractor is usually required to verify that he or she, too, has checked the submittal for quality and conformance Even though contractually the submittal is checked only against the drawings and speci cations, there are the background questions such as the correct size, coordination between trades (adequate structure, adequate access, correct electrical support) This joint review creates one more opportunity for checking the design in the sense of measure twice, cut once Submittal information is usually stamped with a note of acceptance or rejection, with written clari cation of observed deviations or omissions See Fig 141
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