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platforms and browsers In PowerPoint, you can create the compelling look you want Hierarchical presentations take some getting used to for both the presenter and the audience, but you ll soon find that they offer incredible flexibility and power
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in the message window You can do the same on a PowerPoint page You can use this technique for self-running presentations when you want potential customers or other viewers to e-mail you with questions or for further information Be sure to check that this system works properly Obviously, you need an e-mail program and an active Internet connection Once you get it working, this strategy is a great tool for creating an interactive presentation You can easily set up this kind of system over a company intranet For example, you may have a networked computer set up with presentations on various topics for employees to view Or you can place the presentations on an employees-only area of your company s web site or intranet One could be a presentation on the new employee benefits plan employees could e-mail their questions Another presentation might present the employee suggestion program and ask employees to e-mail their suggestions The possibilities are endless Here are the steps: 1 Select any object on a slide Label it clearly for example, Click here to e-mail us your questions 2 Choose Insert | Hyperlink 3 In the Insert Hyperlink dialog box, choose E-mail Address from the Link To bar In the E-mail Address text box, type the e-mail address you want the e-mail to go to 4 In the Subject text box, type a subject You can insert a general subject that will let you know which presentation the e-mail came from so that you can distinguish it from other e-mail you receive 5 If you wish, choose ScreenTip and type a ScreenTip to appear when you place the mouse cursor over the hyperlink Otherwise, PowerPoint uses the e-mail address and subject 6 Click OK Look back to Figure 11-2 for an example of a slide with an e-mail link Employees viewing the presentation on their own can click to e-mail the appropriate person in the Human Resources department
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You sometimes need to edit a hyperlink You can change any of the settings that you created in the Insert Hyperlink dialog box To edit a hyperlink, right-click it and choose Edit Hyperlink PowerPoint opens the Edit Hyperlink dialog box, which is the same as the Insert Hyperlink dialog box Make any desired changes and click OK To remove a hyperlink, right-click it and choose Remove Hyperlink You can play a sound or highlight a hyperlink to draw attention to its action The next section explains how to attach actions to a hyperlink
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Use Action Buttons to Control Navigation
Action buttons are graphics on a slide that control actions you specify You can use them to create hyperlinks, to play movies or sounds, or to open applications Action buttons have the following advantages:
CHAPTER 11: Interact with Others
They include familiar graphic symbols from web sites for going back, forward, to the first
slide (home), and so on Action buttons are therefore ideal for self-running presentations at a kiosk or on a web site because their controls are familiar to users
They often look more professional than graphics you would create yourself When they
are used during a presentation, they appear to be depressed, similar to buttons that have been clicked on web sites
You can play a sound while executing an action You can use action buttons to run movies or play music You can use action buttons to run macros or programs You can choose whether clicking the button or passing the mouse cursor over it executes the action
Navigate Within a Presentation
Action buttons don t need to be limited to self-running presentations You can also use them for presentations that you deliver The buttons are cute but professional looking Whenever you want navigation in a presentation to be obvious, you can use an action button Here s how to add an action button: 1 Display the slide where you want to place the action button 2 Choose Slide Show | Action Buttons On the submenu, shown here, choose one of the buttons Each button has a ScreenTip so you can tell its intended purpose You can also use the Draw toolbar and choose AutoShapes | Action Buttons In either case, you can drag the palette of action buttons from the menu so that it stays open while you insert action buttons (When you re done, you can just close the palette, which returns automatically to its original menu location)
3 To insert the button in the default size, click the slide Otherwise, drag the shape to the desired size You can adjust the size and shape later You may want to change the color as well 4 PowerPoint opens the Mouse Click tab of the Action Settings dialog box, shown in Figure 11-3, with a suggested hyperlink based on the action button you inserted If necessary, click the Hyperlink To drop-down list and choose another option Click OK 5 When you use the Hyperlink To drop-down list, you can not only choose another slide option, but you also have all the options you would have if you attached a
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