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How to Do Everything with Microsoft Office PowerPoint 2003
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You can specify a hyperlink in the Action Settings dialog box
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hyperlink to an existing object, as described in the Create Hyperlinks section earlier in this chapter:
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Slide Choose any slide in the presentation by its number and title URL Type a URL Other PowerPoint Presentation You can locate any other presentation and then
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choose any slide from that presentation
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Other File You can choose any file you have access to As with regular hyperlinks, you should always go to Slide Show view and test how the hyperlink works and how to get back to your presentation Here you see a slide with a set of action buttons along the left side It looks somewhat like a web page
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CHAPTER 11: Interact with Others
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By default, the Action Settings dialog box opens with the Mouse Click tab on top You activate the hyperlink you create by clicking it with the mouse The Action Settings dialog box also has a Mouse Over tab, which is identical to the Mouse Click tab except that it creates actions that you activate by passing the mouse cursor over the action button Most of the time, you ll use the Mouse Click tab You certainly don t want to accidentally move elsewhere in a presentation because you (or someone else if you have a self-running presentation) happen to move the mouse over the action button A good use for the Move Over tab might be to play a sound file that says, We need your comment or something similar At the same time that the action button executes a hyperlink, it can play a sound While you can attach only one action to an object, playing a sound is an exception To make an action button play a sound, check Play Sound on either the Mouse Click or the Mouse Over tab Then choose a sound from the drop-down list Choose Other Sound at the bottom of the list to locate any sound file on your system A typical use for a sound would be to add a clicking sound to an action button to simulate the clicking of a button
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Use Action Settings
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You can use the Action Settings dialog box for hyperlinks that you create with the Insert | Hyperlink command Select the hyperlinked object and choose Slide Show | Action Settings You can then add a sound, for example If the hyperlink is an object (that is, not text), you can highlight it when it is clicked or when the mouse cursor is passed over it Check the Highlight Click checkbox in the Action Settings dialog box This technique is a traditional way to emphasize a hyperlink Here s how highlighting is generally used:
If you choose to highlight the object when the mouse cursor is passed over it, the object
blinks once in a contrasting color any time the mouse cursor passes over the object The highlighting confirms to the user that this object is active and suggests that clicking it will perform some action
If you choose to highlight the object when it is clicked, the object blinks once when
clicked and then immediately performs the action This confirms to the user that the click took, that is, was successful You can run a macro by clicking or passing the mouse cursor over an object Using an object or an action button to run a macro lets you execute complex actions with a click of a button To do this procedure, you first need to create the macro For more about macros, see 12 Here s how to use action settings to run a macro: 1 Select the text or object you want to use 2 Choose Slide Show | Action Settings 3 Choose Run Macro on either the Mouse Click or Mouse Over tab 4 From the drop-down list, choose the macro you want to use
How to Do Everything with Microsoft Office PowerPoint 2003
5 Play a sound if you wish 6 Click OK Test the macro in Slide Show view Note that some macros do not work in Slide Show view For example, macros that edit a slide will not work in Slide Show view because you cannot edit in that view You can also use action settings to run a program This technique simply opens another application you can t open a specific file Follow these steps: 1 Select an object 2 Choose Slide Show | Action Settings 3 Choose Run a Program 4 Click Browse 5 In the dialog box, choose the executable file (for example, winwordexe for Microsoft Word) in the Select a Program to Run dialog box 6 Click OK When you click the object in Slide Show view, PowerPoint opens the application You can then use that application in any way you want For example, you could record data in a spreadsheet file Save the file and close the program to return to where you left off in your PowerPoint presentation
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