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How to Do Everything with PowerPoint 2003
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Portable Network Graphics (png) Windows Bitmap (bmp, rle, dib) Windows Metafile (wmf)
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PowerPoint can also open graphic files in the following formats, but these require a special graphics filter These are generally not installed automatically When you try to open them, PowerPoint usually displays a message offering to install the filter If not, you can start Setup from the Office CD-ROM and install the filter yourself
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Computer Graphics Metafile (cgm) CorelDRAW (cdr) through version 6 only Encapsulated PostScript (eps) FlashPix (fpx) Hanako (jsh, jah, and jbh) Kodak Photo CD (pcd) Macintosh PICT (pct) PC Paintbrush (pcx) Tagged Image File Format (tif) WordPerfect Graphics (wpg)
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PowerPoint 2003 can import the following file types as charts For more information on importing charts, see 8
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Delimited text text separated by tab characters, commas, or spaces (txt, csv) Lotus 1-2-3 (wks, wk1) Microsoft Excel worksheet or workbook (xls ) Microsoft Excel versions 50 or earlier (xlw, xlc)
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Export Files
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PowerPoint can also export to different file types Typically, PowerPoint is not as generous in export capabilities as it is in its importing capabilities For example, it can t save a presentation as Harvard Graphics or Lotus Freelance presentations However, you do have the following options when exporting to different file types:
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Web page (HTML) for more information, see 12 Several older versions of PowerPoint so you can give your presentations to users who
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don t have the latest version (Usually, you need to save in an older version only for someone using a version prior to PowerPoint 97)
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Several graphic formats: GIF, JPEG, PNG, BMP, TIFF, TGA, and WMF PowerPoint
asks if you want to save the entire presentation or only the current slide Whichever you choose, PowerPoint creates a graphic file from an entire slide If you save the entire
CHAPTER 11: Interact with Others
presentation, PowerPoint automatically creates a subfolder with the same name as your presentation and places the graphic files in the subfolder
Rich Text Format (RTF) Saves only the text but preserves some of the text formatting
These options are discussed in more detail in 1, Table 1-1
Insert OLE Objects
When you insert an object into PowerPoint, you are embedding the object The object, while part of your presentation, retains an awareness of its original application When you double-click the object, the original application opens within PowerPoint and you use the menus and toolbars of that application to edit the object To return to PowerPoint menus, click anywhere outside the object Embed an object when you don t need to update the data from the original source document There are three main ways of embedding an object:
Choose Insert | Object In the Insert Object dialog box, either choose Create New to
create a new object and choose the type of object you want to create, or choose Create from File to embed an existing file and choose an existing file (using the Browse button) Click OK
Double-click a placeholder on a slide chart, organization chart, media clip, or object Go to the source document, select the data you want to embed, and copy it to the clipboard
Return to PowerPoint and choose Edit | Paste Special In the Paste Special dialog box, choose Paste In the As box, choose the type of object you want to create Click OK Use this method to create an object from part of a file Inserting objects has been discussed in several chapters in this book For example, 8 discussed inserting organization chart and chart objects, and 10 covered inserting media clip objects
Link Objects
If you need to update data from its original source, you should link an object Linked data is not actually part of your presentation Instead, PowerPoint stores the location of the data and only displays it Linked objects can help reduce the size of a file, but the main reason to link is to keep your data current Each time you open the presentation, PowerPoint reloads the file from the source, giving you the most current data Also, if the source changes while the presentation is open, PowerPoint updates the data on the spot There are two ways to insert a linked object:
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