download barcode scanner for java mobile 11: Interact with Others in Microsoft Office

Draw QR Code in Microsoft Office 11: Interact with Others

CHAPTER 11: Interact with Others
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14 explains how to use Pack and Go to collect all the files you need when you go on the road with a presentation Using the Search and Properties features of PowerPoint will go a long way to helping you keep track of all your presentations
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Whether you are creating a presentation for your company or for a client, you usually need to collaborate with others and share your ideas before the presentation is finalized The old-fashioned way of collaborating involved printing out the presentation, mailing it to everyone, getting their feedback via return mail or phone, and making the necessary changes Nowadays, you can collaborate online via a network or the Internet These options make it easier to control the flow of comments Collaborating online also allows you to keep up with the fast pace of today s electronically enabled businesses Many of the techniques described in this chapter require that you be connected to a network or an intranet You probably need to work with your system administrator to put some of the techniques into place However, some of the techniques are applicable to everyone, so browse through them and see what will work for you How you collaborate with others will depend largely on the systems you have where you work In this section, I review some of the options you have to enable you to work with colleagues, managers, and clients on a presentation
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Windows contains a built-in feature that lets you give others on a network access to files on your hard disk It s called file sharing, and it creates a special shared folder The steps vary widely depending on your version of Windows and the type of network you have For instructions, ask your system administrator or check Help for your operating system You will often want to send a presentation via e-mail You probably already have an e-mail system set up that you can use and you can simply attach a presentation file You can also send a presentation via e-mail directly from within PowerPoint This method also sends the presentation as an attachment To use this method, you need Microsoft Outlook or a MAPI-compliant e-mail program (MAPI is a common mail interface standard) This method also works with e-mail programs that are compliant with Lotus cc:Mail or VIM (another mail interface standard) If you have one of these, you have an e-mail button on the Standard toolbar
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To mail an entire presentation as an e-mail attachment, follow these steps: 1 Open the presentation and click E-mail (as Attachment) on the Standard toolbar 2 PowerPoint opens a new message window Complete the names in the To and Cc boxes
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3 If you wish, select the name of your presentation in the Subject box and type a new subject 4 Click Send to send the e-mail
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You can send a presentation to others for review The recipients make changes and return the presentation to you You then merge all the presentations, with the changes, into the original and view all the changes at once You can accept or reject any changes to finalize the presentation Before sending a presentation for review, be sure to either embed linked files into the presentation (see the earlier section, Insert OLE Objects ) or know the location of linked files so that you can include them as attachments with your presentation How you start the process depends on which e-mail program you use:
If you use Microsoft Outlook, choose File | Send To | Mail Recipient (for Review) A new
e-mail opens The presentation is already attached and the message says, Please review the attached document Complete the To and Cc boxes and click Send
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