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Create a Viewer-Controlled Presentation
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You can publish a presentation to a web site so that others can view the presentation When you publish to the Web, the presentation appears in the browser with navigational tools so that users can view the presentation
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How to Do Everything with Microsoft Office PowerPoint 2003
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FIGURE 12-2
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A slide previewed in Internet Explorer
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Create a viewer-controlled presentation when you want to simply place your presentation on a web site and let viewers decide when they will view it A presentation can be part of a larger web site You may have seen web sites that included PowerPoint presentations When you publish the presentation to the Web, as explained in the next section, PowerPoint automatically creates the navigational tools your viewers need (You can turn off the navigational tools, but you shouldn t do so for a presentation designed to be controlled by your viewers) Figure 12-3 shows the first slide of a presentation as it appears in a browser Remember that viewers may need instructions to get the most out of the presentation The navigational controls at the bottom are not large, and some viewers may miss them One solution is to include instructions for using the controls on the first slide If you include a video file, it may need to be double-clicked to run Viewers will not know this, so you should include a text box with instructions to this effect You need to pay special attention when designing a presentation that is viewed on a web page Here are some pointers:
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Make sure that each slide has a meaningful slide title On a web site, these titles appear
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in a frame at the left side, listing each slide s title Viewers can click any slide s title to go to that slide
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CHAPTER 12: Display a Presentation on the World Wide Web
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Show/Hide Expand/Collapse Show/Hide Notes Outline Outline FIGURE 12-3
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Previous slide
Next slide
Full screen slide show
A presentation on a web site contains navigational tools so your viewers can move from slide to slide and decide which slides they want to see
Add alternative text for graphics Browsers use this text while pictures are loading
because some people may use the Web with graphics turned off to speed load time Alternative text offers impact even without the graphics Search engines also use this text To create alternative text, select the object in PowerPoint, right-click, and choose Format AutoShape (or Picture or Table) On the Web tab, type the text (Text in a WordArt object is used by default for the alternative text) Click OK
Don t use builds or other animation that requires a mouse click Your viewers have no
way of knowing about this animation If you want to use animation, set automatic timing (See 14 for details) Even with automatic timing, animation (builds) may be confusing to viewers because they have no control over the timing Dimming does not work well because viewers may not have finished reading a line of text before it dims
How to Do Everything with Microsoft Office PowerPoint 2003
Publish a Presentation to the Web
Once you have created and previewed your web pages, you save them in HTML format and save them to their final location on the Internet a process called publishing to the Web To save a presentation to the Web, you need access to a server, with a direct connection to the Internet You can also save a presentation to an intranet server within your company If you are saving to an intranet, your company s system administrator has the information you need to save files to the intranet If you are saving to the Internet, you usually do so via an Internet service provider (ISP) who can give you the information you need When you save a presentation for viewing in a browser, PowerPoint offers two formats:
Single File Web Page format (mht or mhtml) lets you save all the components of a web
site into one file (This format is also available for other Office applications) Working with one file makes it easier to upload, send as an e-mail attachment, and store This format is the default and works with Internet Explorer 40 or later Some people have had problems using the MHT format when the presentation contains sound and video You can convert an MHT file to an HTML file in Internet Explorer choose File | Save As and choose one of the HTML options
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