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You can add a new menu on the menu bar and populate it with any menu commands, including custom commands You can even hide a built-in menu, although it remains available so that you can add it back again You can also change a menu s name and add your own dividing lines on the menu bar You can add commands to a menu or delete commands that you never use PowerPoint has a long list of appropriate commands that do not normally appear on even the expanded menus but might be just what you need The advantage of adding a menu (over a toolbar) is that the menu is always displayed and doesn t take up space on your screen Here s how: 1 Choose Tools | Customize 2 Click the Commands tab, shown in Figure 13-5 3 In the Categories list, scroll down and choose New Menu from the list of menus 4 In the Commands window, select the New Menu item that appears there 5 Drag this item to the menu bar As you drag on the menu bar, PowerPoint places a vertical I-beam cursor to show you where the new menu item will appear
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CHAPTER 13: Customize PowerPoint
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Use the Commands tab of the Customize dialog box to create new menus and add commands to existing menus
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6 With the Customize dialog box still open, right-click the new menu, which is now called New Menu, to display the shortcut menu shown here
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7 In the Name text box, rename the menu A menu name should be only one word and should not be too long
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If you wish, you can change the name of one of the existing menus on the menu bar Be especially careful about renaming menus if you share your computer with others They may be quite mystified! Open the Customize dialog box and click the Commands tab Right-click the menu that you wish to change Change the menu s name in the Name text box and click Close in the dialog box Opening the Customize dialog box may seem strange because you don t actually use it; however, having this dialog box open activates all the menu and toolbar customization features You can also delete a menu Again, I urge caution Anyone else using your computer may have a difficult time indeed! In general, you should delete only custom menus that you have added However, a new word of caution: when you delete a custom menu, it s really gone! To delete a custom menu, open the Customize dialog box and drag the menu anywhere off the menu To remove a menu, menu item, or toolbar button without opening the Customize dialog box, press ALT and drag the item off the menu or toolbar Now that you have created a new menu, you need to add commands to it You could move your most often-used commands to one menu for convenience A common use for a new menu is for macros that you have created Here you see a menu with two commands on it that format AutoShapes with a gradient using a company s special colors You can select any AutoShape and format it exactly like you have specified in the macro by choosing one of the two items on this menu Macros are covered later in this chapter in the section Work with Macros
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You can also add commands to existing menus PowerPoint offers a long list of available commands that don t normally appear on the menus For example, you can add often-used AutoShapes to a menu You can also add custom commands that you or someone else wrote using Visual Basic for Applications (VBA) or another programming language To add a menu item to a menu, follow these steps: 1 Choose Tools | Customize 2 Click the Commands tab 3 In the Categories box, choose a category To add a macro, choose Macros 4 Drag the command or macro you want from the Commands box to the menu you want to add it to The menu opens Drag to the desired location on the menu PowerPoint places a horizontal I-beam cursor to show you where the menu item will appear 5 Release the mouse 6 Click Close in the Customize dialog box
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