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If you never use a toolbar button, you can hide it The button is still available if it is a built-in button that is, if it came with PowerPoint First, display the toolbar Then display the Add or Remove Buttons menu in one of two ways:
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If the toolbar is docked, click the Toolbar Options down arrow at the right edge of the
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toolbar, then choose Add or Remove Buttons
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If the toolbar is floating, click the down arrow at the upper-right corner of the toolbar s
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title bar and choose Add or Remove Buttons PowerPoint displays the list of buttons Uncheck any button or buttons that you want to hide from the toolbar
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You can add a toolbar button to a toolbar, either from another toolbar or from PowerPoint s long list of toolbar buttons You can also create a custom button for a custom command and add it to a toolbar
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To add a button from another toolbar, display both toolbars and open the Customize dialog box (Tools | Customize) If necessary, move the dialog box out of the way To move the button (remove it from one toolbar and add it to another), drag the button from one toolbar to the desired location on the other toolbar To copy the button, press CTRL while you drag You can add a toolbar button to a menu, too Just drag the button to the menu, wait until the menu opens, and continue to drag to the desired position on the menu PowerPoint automatically adds the appropriate text to the button image The opposite also holds you can drag a menu item to a toolbar You can even put one of the built-in menus (File, Edit, View, and so on) on a toolbar Here s how: 1 Display the toolbar 2 Choose Tools | Customize 3 Click the Commands tab 4 From the Categories box, choose Built-in Menus You see a list of the built-in menus in the Commands box 5 Drag the menu that you want to the toolbar Most often, you simply want to add a menu item or two to a toolbar To add a button from PowerPoint s list of commands, follow these steps: 1 Display the toolbar you want to customize 2 Choose Tools | Customize 3 Click the Commands tab 4 Choose a category from the Categories box 5 In the Commands box, find the command you want and drag it to the toolbar It s worth the time to look through the available commands You may find some useful ones!
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Create a New Toolbar
Adding and removing buttons on existing toolbars may not be enough for you You may want to create your own toolbar from scratch You can place existing buttons together there, for convenience, or you can add custom buttons containing custom macros Follow these steps to create the toolbar 1 Choose Tools | Customize 2 Click the Toolbars tab, shown in Figure 13-6 3 Click New 4 In the New Toolbar dialog box, type a name for the toolbar and click OK It can have spaces, but try to keep the name fairly short and meaningful PowerPoint creates a tiny toolbar, all ready for some buttons
CHAPTER 13: Customize PowerPoint
FIGURE 13-6
Use the Toolbars tab of the Customize dialog box to create a new toolbar
The procedure for adding buttons of existing commands to a custom toolbar is the same as described previously for adding buttons to existing toolbars open the Customize dialog box and drag commands to the toolbar If you have created a macro, as discussed in the Work with Macros section later in this chapter, you can add it to a custom toolbar With the Customize dialog box open, choose the Commands tab From the Categories list, choose Macros Then drag the macro you want from the Commands list to the toolbar PowerPoint creates a toolbar button from the name of the macro
Customizing the Way Toolbars and Menus Work
The Options tab of the Customize dialog box lets you customize several features of toolbars and menus You can enable or disable the display of only often-used menu items and toolbar buttons You can also specify that you want the Standard and Formatting toolbars on two separate rows, so that all of the buttons are always available Check Large Icons if you have a very high screen resolution and the toolbar buttons are too small to see clearly This feature is also useful for people with visual impairments By default, font names in the Formatting toolbar s Font drop-down list are displayed in their font If you find that this feature slows the display of fonts, you can disable it on the Options tab You can turn on and off the display of ScreenTips (labels that appear when you hover the cursor over a toolbar button) If you like to use keyboard shortcuts but often forget them, check Show Shortcut Keys in ScreenTips
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