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Add-ins are programs (written by a programmer) that add a feature to PowerPoint You install an add-in and then load it into PowerPoint PowerPoint add-ins are files with the filename extension ppa Microsoft s web site has several add-ins that you can download and try out Go to http://officemicrosoftcom/downloads/ and choose PowerPoint as the product Among the available PowerPoint downloads are the add-ins If the add-in is compressed, you need to decompress it Microsoft provides self-extracting exe files Double-click the file to install the add-in Follow the simple instructions to complete installation The installation program tells you where it is installing the add-in Write down this location because you may need it later To load the add-in, follow these steps: 1 Choose Tools | Add-ins 2 Click Add New 3 In the Add New PowerPoint Add-In dialog box, locate the add-in Here s when you need to remember where you installed it Choose it and click OK 4 If you see a message that says the Add-In contains macros, choose Enable Macros if you want the add-in to work 5 Click Close in the Add-Ins dialog box Of course, how you use an add-in depends on the add-in Most add-ins come with a text file or some other method to provide you with instructions (You may see instructions at the web site that you can print) You can also unload an add-in when you are finished using it Choose Tools | Add-Ins and select the add-in Click Unload If you have some VBA code, you can save it as an add-in Type the code in the Visual Basic Editor (discussed later in this chapter in the section Program with VBA ) You can use any presentation to do this Close the Visual Basic Editor and then choose File | Save As from PowerPoint s File menu In the Save as Type drop-down list, choose PowerPoint Add-In (*ppa) Type a name in the File Name text box and click Save When you save your presentation as an add-in, do not delete the original presentation (ppt) file You ll need the ppt file if you ever need to edit your add-in
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A macro is a series of PowerPoint commands that you save You can then run the macro and execute all the commands in the macro A macro can save you hours of time doing repetitive tasks All macros are written (or recorded) in Visual Basic for Applications (VBA)
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CHAPTER 13: Customize PowerPoint
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There are two ways to create a macro If you can execute the commands for the macro in PowerPoint to get the result you want, you can record the macro For example, let s say you need to format fills in a certain way You find yourself going through the same formatting steps over and over Instead, you can select an object, start recording, and go through the same steps When you stop recording, you have a macro From now on, you can select any object, run the macro, and let it do the work for you Other macros cannot be recorded If you want a procedure to be executed under only certain conditions, you need to write the macro using VBA Macros used in Slide Show view also need to be written, because Slide Show view doesn t have menus and toolbars to let you run through the macro s commands In these cases, you need to learn how to program in VBA or find someone who knows how In this section, I explain how to record and run macros I also provide an introduction to writing VBA macros with the assumption that you are not a programmer If you are, the Program with VBA section will provide you with an introduction to the programming tools available in PowerPoint 2003
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