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CHAPTER 13: Customize PowerPoint
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Thanks to Brian Reilly, a PowerPoint MVP (reilly_and_associates@compuservecom), and Ken Slovak, an Outlook MVP (Most Valuable Professional), for helping with the VBA programming in this chapter
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In this chapter, you saw how to customize menus and toolbars You can change the way menus and toolbars look and function More importantly, you can add your own menus, menu items, toolbars, and toolbar buttons This chapter also explained how to use add-ins The second part of the chapter explained how to record and use a macro, and then introduced you to programming in Visual Basic for Applications (VBA) In the next chapter, you prepare to deliver your presentation
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Prepare to Deliver Your Presentation
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How to Do Everything with Microsoft Office PowerPoint 2003
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Decide on the best slide format Choose the right equipment Create a timed presentation Set slide show parameters Rehearse, rehearse, rehearse Create slide show variations Use the road warrior s tools
ou have completed your presentation Now is not the time to run out and deliver it Now is the time to prepare You need to decide on some of the mechanical aspects of your presentation, such as which type of slide format and projector you will use Will you manually forward each slide or let PowerPoint do it for you Then it s time to rehearse until you are thoroughly familiar with your presentation You may want to create custom shows so that you can vary your presentation based on your audience s reactions Finally, if you will be traveling, you need to collect in one place all the files you need for your presentation
Decide on the Best Slide Format
Your first decision is how you will present your slide show Your decision should be based on the equipment you have available, what type of impression you want to give, and the venue of the presentation
Print Handouts
If you want or need a low-tech method, you can print handouts from your presentation and give them to your audience You don t need any equipment (or even any electricity) You should consider this method if you will present outdoors or in a country where you can t count on electricity However, in all other situations, your audience probably expects you to take advantage of the electricity! Of course, handouts are a great aid to your audience members, helping them remember what you said after they have gone home In most cases, use handouts as an addition to your presentation Research shows that handouts increase the effectiveness of a presentation in a sales situation In 15, I explain more about printing handouts and using them during your presentation
Use 35mm Slides
You can send your presentation to a slide bureau to have 35mm slides made and show the slides from a slide projector Using 35mm slides has two advantages:
They generally provide the clearest, sharpest picture, with very bright colors A 35mm slide projector is inexpensive and easy to use
CHAPTER 14: Prepare to Deliver Your Presentation
If you have only a 35mm slide projector available, you may want to go this route Of course, remember that 35mm slides are static; you lose all your animation and transitions You also lose any video, sounds, or music To create 35mm slides, choose File | Page Setup before starting the presentation to open the Page Setup dialog box, shown in Figure 14-1 In the Slides Sized For drop-down list, choose 35mm Slides PowerPoint sizes your slides appropriately for 35mm slides Once you have completed your presentation, you send it to a service bureau that makes the actual slides Look in the Yellow Pages for Photographic Color Prints and Transparencies or Slides and Filmstrips Otherwise, search for 35mm slides using any Internet search engine Don t hesitate to ask your colleagues for referrals You should check the following:
Do they use Macs or PCs, and does their platform match yours Can you send them your PowerPoint 2003 presentation as is, or do you have to convert
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