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How to Do Everything with Microsoft Office PowerPoint 2003
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Speaker Notes Enables you to add notes during the presentation In the Speaker
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Notes dialog box, shown next, click Close when you are done, and these notes are saved with the presentation These notes subsequently appear in the Notes pane in Normal view You can use this feature to save action steps during a meeting in place of the Meeting Minder, a feature that has been eliminated in PowerPoint 2003
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screen) and the Microsoft Office Shortcut bar (if you have it open) so you can switch to a different program while still in Slide Show view
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Pointer Options Offers options for the cursor arrow and for annotating slides
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See Figure 15-4 in the next section
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Arrow Changes the cursor from a pen back to the default arrow Ballpoint Pen Changes the cursor to one of the three annotation modes
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The ballpoint pen draws the thinnest line
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Felt Tip Pen Changes the cursor to one of the three annotation modes
The ballpoint pen draws a mid-weight line
Highlighter Changes the cursor to one of the three annotation modes
The ballpoint pen draws a wide translucent line that looks like a highlighter
Ink Color Opens a color palette where you can choose the color for one of the
annotation modes
Eraser Changes the cursor to an eraser Drag the eraser over any annotation
to erase it
Erase All Ink on Slide Erases all annotation on the slide Arrow Options Sets the way that the arrow functions Automatic displays the arrow
but hides it if you don t move the mouse for 3 seconds Moving the mouse re-displays the arrow Visible displays the arrow all the time Hidden hides the mouse all the time Hiding the arrow removes any distraction for your audience All they see is your slide show To use the Slide Show shortcut menu with the pointer hidden, you need to right-click (The cursor reappears on the menu so you can choose menu items)
CHAPTER 15: Present Your Slide Show
Help Provides help, which hopefully, you won t need during a slide show After all,
you are supposed to come across as knowledgeable about PowerPoint However, this option can be a lifesaver if your remote mouse dies PowerPoint displays a list of keyboard shortcuts (see Table 15-1) that you can use to navigate through your presentation Click OK to close the Help screen
Pause Pauses a slide show that is running automatically using slide timings (See the
Time Your Presentation section in 14)
End Show Immediately ends the show You can also press ESC
Table 15-1 lists the many keyboard shortcuts that you can use if your mouse fails or if you like to use the keyboard
Shortcut
N, ENTER, PAGE DOWN, right arrow, down arrow, or SPACEBAR P, PAGE UP, left arrow, up arrow, or BACKSPACE
Result Advance to the next slide or perform the next animation build Return to the previous slide or perform the previous animation build Go to that slide number Display a black screen or return to the slide show from a black screen Display a white screen or return to the slide show from a white screen Pause or restart an automatic slide show End a slide show Erase existing annotations Go to the next hidden slide Set new timings (use while rehearsing) Use original timings (use while rehearsing) Return to the first slide Redisplay hidden pointer; change the pointer to a pen Redisplay hidden pointer; change the pointer to an arrow Hide the pointer and menu icon immediately Hide the pointer and menu icon in 15 seconds (or less) Display the shortcut menu Go to the first or next hyperlink on a slide Go to the last or previous hyperlink on a slide Perform the mouse click action of the hyperlink Perform the mouse over action of the hyperlink
Any slide number-ENTER
B or W
or ,
S or + ESC, CTRL-BREAK, or E H T O
Both mouse buttons for two seconds
CTRL-P CTRL-A CTRL-H CTRL-U SHIFT-F10 (or right-click) TAB SHIFT-TAB ENTER while a hyperlink is selected SHIFT-ENTER while a hyperlink is selected
TABLE 15-1
Keyboard Shortcuts to Use When Delivering Your Presentation
How to Do Everything with Microsoft Office PowerPoint 2003
Mark Slides as You Present
As a presenter, you have several techniques for focusing the audience on a specific item The simplest is to use words, for example, Look at the sales in the Northeast Division for last year However, can you be sure that everyone in your audience has found the correct bar in your chart Many presenters use a pointer either the old-fashioned wooden kind or an up-to-date laser one A laser pointer is a necessity, of course, if you can t reach the screen PowerPoint offers the ability to annotate a slide directly For example, you can circle a word or draw an arrow to that bar on your chart The advantage of using annotation is that the audience can t miss it The results are striking and immediate The disadvantage is that annotation sometimes looks messy; with a mouse, you don t have much control over your circles and arrows Figure 15-4 shows an example of the three annotation modes PowerPoint 2003 adds new annotation modes (pen widths) and new colors To annotate a slide, you need to change the pointer from its default arrow to a pen If you are close enough to the keyboard, press CTRL-P because it is less distracting to your audience Otherwise, right-click to open the Slide Show menu, choose Pointer Options, and then choose one of the options The cursor now looks like a pen To draw, move the cursor to where you want to start and hold down the mouse button as you move the mouse Release the mouse button to stop drawing You can t leave the mouse cursor as a pen if you want to use the mouse to navigate through your slide show If you try to click the mouse button, you just keep getting little dots on your screen! To change the cursor back to an arrow, choose Pointer Options | Arrow or CTRL-A If you want to keep the pen and can use the keyboard, you can use N, ENTER, PAGE DOWN, or one of the other keyboard shortcuts to navigate through your slide show
FIGURE 15-4
It s hard to keep the lines straight, but annotation can draw your audience s attention to a point on your slide
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