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How to Do Everything with Microsoft Office PowerPoint 2003
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Structure a Presentation from an Outline
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It would be nice to create a presentation without having to type text in the text placeholders on each individual slide You can In fact, the quickest way to create a complete presentation is to type an outline of your text on the Outline tab of the Outline pane Working with the Outline pane is ideal for creating the text of your presentation because you can see most of the text at a glance This strategy lets you view the flow of ideas from slide to slide You can easily rearrange text later by moving it from one slide to another When you type your outline, PowerPoint automatically creates new slides for you as you work You immediately see the results in the Slide pane at the right of your screen When you have finished typing your outline, you have a complete presentation All you need to do is refine it Bulleted text that you type in the Outline pane is placed in text placeholders By default, PowerPoint uses the Bulleted List layout Figure 2-5 shows an outline in the Outline pane Note that the Outline pane has been expanded by dragging to the right the divider between the Outline pane and the Slide pane Work with the outline to help you to organize and structure your entire presentation
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FIGURE 2-5
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The outline of a presentation
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CHAPTER 2: Create Your First Presentation
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An outline has levels of text, as shown in Figure 2-6 The level determines whether text becomes the title of a slide or a bulleted item (also called body text, because it makes up the body of the text on a slide) You can also create up to five levels of bulleted items Each level of bulleted text is indented more than the previous one and generally uses a smaller type size Once you know the special terms that apply to the outlining function, you will feel right at home working with outlines They are listed and explained here:
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Promote To make text one level higher For example, second-level bulleted text
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becomes first-level bulleted text; first-level bulleted text becomes a slide title Select bulleted text and press SHIFT-TAB to promote it
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Slide number and icon Slide title
First-level bulleted text Second-level bulleted text FIGURE 2-6
An outline has levels of text
How to Do Everything with Microsoft Office PowerPoint 2003
Demote To make text one level lower For example, a slide title becomes first-level
bulleted text, and first-level bulleted text becomes second-level bulleted text Select bulleted text and press TAB to demote it
Move Up To move selected text above the previous text Move Down To move selected text below the following text Collapse To hide all text lower than the slide title, for one slide only Collapsing text
lets you see more of your presentation so you can assess its overall structure You can collapse text for one slide or for the entire presentation (Collapse All)
Expand To display all the levels of text, for one slide only You can expand text for
one slide or for the entire presentation (Expand All)
Summary Slide A slide containing the titles of your other slides Use this slide for
a table of contents, agenda, or ending (summary) slide
Show Formatting To display the font and other text formatting in the Outline pane
The Outlining toolbar contains all the tools you need to create an outline quickly To display the Outlining toolbar, right-click any toolbar and choose Outlining The Outlining toolbar is shown in Figure 2-7 Click Show Formatting on the Outline toolbar to see the text formatting in the Outline pane as you work
Create an Outline in PowerPoint
To create a presentation by typing an outline, follow these steps: 1 Start a new presentation using either the Design Template or Blank Presentation option in the New Presentation task pane 2 If you would like a slide layout for the entire presentation other than Bulleted Text, choose the AutoLayout you want in the Slide Layout task pane 3 Click the Outline tab of the Outline pane 4 Type the title of the first slide and press ENTER PowerPoint creates a second slide automatically See Figure 2-8a 5 If you want bulleted text on a slide, press ENTER after typing the slide s title Then click Demote on the Outlining toolbar See Figure 2-8b On a title slide only, if you click Demote, you create a subtitle
6 Type the bulleted text and press ENTER PowerPoint starts a new line of bulleted text See Figure 2-8c 7 Continue to type bulleted text
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