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Move and copy text Use the clipboard Expand one slide into two Edit placeholder text Edit text in AutoShapes and text boxes Edit WordArt text Add symbols to your text Use AutoCorrect to automate text changes Use the right font for the message Make the font bigger or smaller Work in Slider Sorter view Import slides from other presentations Keep a slide library
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nce you have created your presentation, you will find that it needs to be edited, just like any other document Editing a presentation is somewhat different than editing a word processing document, although there are many common elements as well The differences occur because of the graphical nature of a slide In this chapter, you learn about editing text as well as your presentation as a whole
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Your main concern when editing text is clarity Text on a slide is quite different from text in a word processing document Bulleted text is often not in full sentences, yet it needs to be clear, nonetheless Try reading the text on each slide aloud to see if it makes sense When you deliver the presentation, you expand on the text and explain each item fully A second reason to edit text is aesthetic If you created your presentation using an outline, you need to run through each slide to see how the text fits on the slide Text may need to be cut You may even want to add text for a balanced look The basic techniques for editing text are the same in all Windows programs:
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To add text, place the cursor where you want the new text to appear and start typing To edit text, select the text you want to change and type the new text that you want To delete text, select it and press DEL
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To change the case of text, select the text and choose Format | Change Case You can change the case to uppercase, lowercase, sentence case, or title case
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CHAPTER 3: Edit Text
Select the text and press SHIFT-F3 to cycle through the case choices I cover changing fonts in the Choose Text with Style section, later in this chapter Formatting bullets and paragraphs is covered in 4 You can set text-editing options, such as whether text is automatically resized to fit in text placeholders, in the Options dialog box See 14 for more details
Move and Copy Text
Within a presentation, you can often move selected text by dragging it to the new location on the Outline tab of the Outline pane Hold down CTRL to copy the text instead of moving it However, if you can t see both the source and destination locations on the screen at one time, you should use the clipboard Use the Cut, Copy, and Paste commands on the Edit menu or the buttons on the Standard toolbar Use CTRL-X to move text and CTRL-C to copy text Then place the cursor in the desired location, and use CTRL-V to paste the text To copy text from another presentation or document, you can use the clipboard as well Follow these steps: 1 Open the file that contains the source text 2 Select the text 3 Copy the text to the clipboard 4 Move to the desired destination in the presentation, and place the cursor where you want the text to appear 5 Paste the text from the clipboard You can also use drag-and-drop to move or copy text from one file to another It s more fun but requires more dexterity than using the clipboard Here s how: 1 Open both files (It may help to close other, unnecessary files) 2 Choose Window | Arrange All You see both your presentation and the other document on your screen Make sure you can see both the source and destination locations in each window 3 Click in the source document, and select the text you want to move or copy 4 To move the text, point to it, and drag it to the desired location in your presentation To copy the text, hold down CTRL as you drag Later in this chapter, in Import Slides from Other Presentations, I explain how to copy slides from other presentations
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