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How to Do Everything with Microsoft Office PowerPoint 2003
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Use AutoCorrect
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AutoCorrect is a feature that automatically corrects misspelled words You can also use AutoCorrect as a shortcut for typing long, difficult words or phrases To set up AutoCorrect, choose Tools | AutoCorrect Options to open the AutoCorrect dialog box, shown in Figure 3-4 Settings you make in the AutoCorrect dialog box also apply to Microsoft Word and Excel AutoCorrect does not apply to WordArt, so be sure to check WordArt text carefully Use the five check boxes in the middle of the dialog box to correct common typing errors:
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Correct TWo INitial CApitals Changes the second uppercase letter to lowercase
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FIGURE 3-4
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The AutoCorrect dialog box settings determine how PowerPoint corrects text as you type
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CHAPTER 3: Edit Text
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Capitalize First Letter of Sentences Changes a lowercase letter to uppercase when
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PowerPoint thinks you have started a new sentence, usually after a period See the following discussion regarding exceptions for this setting
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Capitalize First Letter of Table Cells Changes a lowercase letter to uppercase when
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it is the first letter in a table cell See the following discussion regarding exceptions for this setting
Capitalize Names of Days Automatically capitalizes the first letter of the days Correct Accidental Use of cAPS LOCK Key Reverses the case of letters when
PowerPoint notices one lowercase letter followed by several uppercase letters The last check box, Replace Text as You Type, lets you add your own AutoCorrections Type the incorrect spelling in the Replace box, type the correct spelling in the With box, and click Add To delete an item, choose it and click Delete Use AutoCorrect to help you type long or difficult phrases For example, type hrd in the Replace box and Human Resources Department in the With box Then, every time you type hrd, PowerPoint replaces it with the full version Be sure to use a shortcut that you won t type in any other situation Click Exceptions to open the AutoCorrect Exceptions dialog box, shown in Figure 3-5 The First Letter tab specifies exceptions to the Capitalize First Letter of Sentences setting Because PowerPoint bases its concept of a sentence on anything after a period, you may find that it incorrectly capitalizes words after an abbreviation that you follow with a period By adding abbreviations that you commonly use, you can avoid this problem The INitial CAps tab fine-tunes the Correct TWo INitial CApitals setting If you type words where the first two letters should be capitalized, add them to this list
FIGURE 3-5
Use the AutoCorrect Exceptions dialog box to fine-tune the AutoCorrect feature
How to Do Everything with Microsoft Office PowerPoint 2003
Whenever the AutoCorrect feature changes text, the AutoCorrect Options button appears as a small rectangle near that text when you point to it, as shown here
Point to the rectangle and it changes to display a drop-down arrow Click the arrow and it opens a menu, as shown here
The AutoCorrect Options menu offers the following choices:
Change Back To Choosing this option allows you to undo the change Stop Automatically Correcting Choosing this option changes the setting in the
AutoCorrect dialog box
Control AutoCorrect Options
Choosing this option displays the AutoCorrect dialog box so you can change the settings
Normally, the AutoCorrect Options button is available whenever you pass the cursor over any text that has been corrected using the AutoCorrect feature You can disable the button by unchecking the Show AutoCorrect Options Buttons check box in the AutoCorrect dialog box
Act on Data with Smart Tags
Smart tags help you take actions on certain types of data and labels For example, you can use this feature to send an e-mail message to a person by clicking on the person s name or set up an appointment by clicking on a date Smart tags help integrate PowerPoint with other Microsoft Office programs, especially Outlook Smart tags are marked by a purple dotted underline When you place the cursor over the text, the Smart Tag Actions button appears Here you see a date marked as a smart tag, along with its Smart Tag Actions button Note that this underline is not always easily visible against a dark background Of course, the smart tags do not appear in slide show view
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