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Open a Presentation
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Opening a presentation, whether new or existing, is easy using the task pane that was introduced in PowerPoint 2002 The old method hasn t disappeared, though The skills you learn in this
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The Impact of Multimedia
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Why use multimedia A great deal of scientific research shows that visual aids and the use of color significantly increase the amount of material your audience understands and remembers Moreover, presentations including visual aids and other multimedia effects have been shown to be more effective in convincing an audience to take the course of action suggested by the presenter For full details, see 10: Use Multimedia
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section don t show up on your slides, but they do make your life a lot easier and make creating your presentation a lot smoother
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The first step is to open PowerPoint An easy way to open PowerPoint is to double-click a desktop shortcut If you don t already have a desktop shortcut for PowerPoint, here s how to create one: 1 Go to Start | (All) Programs | Microsoft Office and highlight Microsoft PowerPoint (without clicking it) 2 Right-click Microsoft PowerPoint, and choose Copy 3 Right-click on the desktop and choose Paste 4 Double-click the shortcut to open PowerPoint Of course, if you don t like shortcuts, you can open the PowerPoint icon by selecting Start | Programs | Microsoft Office | Microsoft PowerPoint
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Use the Getting Started Task Pane
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Once you have opened PowerPoint, you see the Getting Started task pane shown in Figure 1-2, which segues you to the world of PowerPoint The Getting Started task pane is one of several task panes that help you complete tasks more easily The Getting Started task pane is new for PowerPoint 2003 The Getting Started task pane has the following features:
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To open an existing presentation that you have recently used, click its name beneath the
Open list
To start a new presentation, click Create a New Presentation To find templates on Microsoft s web site, click Templates on Microsoftcom
Click More under the Open list to display the Open dialog box, discussed in the next section You can use the top portion of the Getting Started task pane to search for information and news on Microsoft s web site When you click Create a New Presentation, the New Presentation task pane appears, shown in Figure 1-3 The New Presentation task pane has tools for creating a new presentation, as its name suggests The New Presentation pane lists five ways to start a new presentation:
Choose Blank Presentation to start from scratch
CHAPTER 1: Get Started with Presentations
Recently opened presentations
Create a blank presentation
FIGURE 1-2
The Getting Started task pane offers a simple way to open a presentation
Choose From Design Template to select one of PowerPoint s many backgrounds
(templates) You can then start creating your presentation
Choose From AutoContent Wizard to get assistance in organizing the content, that is,
the text of your presentation
Choose From Existing Presentation section to choose an existing presentation and then
use it to create a new presentation file This method is similar to opening an existing presentation and choosing File | Save As
Choose Photo Album to create a presentation made up of photos or other graphics
(See 5 for details) These options are covered in detail in 2, where you learn how to create a new presentation
How to Do Everything with Microsoft Office PowerPoint 2003
Ways to start a new presentation
Search for templates
Recently used templates
FIGURE 1-3
Use the New Presentation task pane when you want to create a new presentation
When you re done with the task pane, click the Close box if you need the space to see your presentation See Use the Task Panes later in this chapter for more information on task panes
Use the Open Dialog Box
Another way to open an existing presentation is to click the Open button, shown here, to display the Open dialog box, shown in Figure 1-4 using the Preview view Locate your presentation in the Look In drop-down list box, click the presentation, and click Open Your presentation opens, displaying the last saved slide and view so you can pick up right where you left off
Use the Places Bar for Document Management
Down the left side of the Open dialog box are five buttons that can help you find presentations and supporting files more quickly Together, these buttons are called the places bar The following list describes each button:
My Recent Documents This button shows the most recently opened presentations
The History list is composed of shortcuts from the Recent subfolder, which is a subfolder in your Windows folder If you keep presentations and supporting files all
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