free download barcode scanner for java mobile Understand the Notes Master in Microsoft Office

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Understand the Notes Master
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As explained in 1, you can create notes to accompany your presentation Traditionally, notes are used by the speaker during the actual presentation For example, notes are a good place to put your jokes so that you won t forget the punch lines Printed notes contain one slide per page and a large area for text your notes However, you can use notes for other purposes, such as to write down ideas for the presentation as you are creating it, or to create and print comments for your supervisor who is reviewing the presentation You create the notes by typing in the Notes pane 16 contains more information about creating and using notes The notes master formats these notes Notes are generally text, and PowerPoint provides an outline format that is similar to the slide master
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Enter Notes Master View
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To enter Notes Master view, choose View | Master | Notes Master PowerPoint opens the Notes Master view, as shown in Figure 7-8 Because the actual notes page includes a picture of a slide on the top and your notes at the bottom, the top of the notes master shows the slide master to represent the actual slides that will be printed You can only move and resize the slide master
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Format the Notes Master
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Although notes are usually just text, you can add graphics For example, if you are preparing a presentation for a client, you might send the client your preliminary presentation for review in the form of notes pages You might want to add your company logo in the notes area Graphics, headers, and footers don t appear in the Notes pane when you are in Normal view You see them on the notes master, in Notes Pages view, and when you print notes Printing notes is covered in 16 To add a header, footer, the date, or a page number, use the same procedure explained previously for the handout master
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FIGURE 7-8
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Notes Master view lets you format the look of your notes when printed
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CHAPTER 7: Coordinate Presentations with Slide Masters
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Set Page Size
Another way of formatting an entire presentation is to set the page size Choose File | Page Setup to display the Page Setup dialog box shown earlier in Figure 7-4 By default, PowerPoint sizes your slides for an onscreen slide show Slides are 10 inches wide by 75 inches high When you click the Slides Sized For drop-down arrow, you see the choices shown here Once you choose the type of presentation, you can customize the size using the Width and Height text boxes
If you want to change the default slide size and orientation, do so before you start working on your presentation; otherwise, text and graphics may not fit on each slide as you expect and may be distorted as well On the right side of the dialog box, you can set the orientation of the slides separately from the notes, handouts, and outline By default, slides are in landscape orientation (the width is longer than the height), and everything else is in portrait orientation
Create Your Own Design Templates
Now that you understand masters, you have the tools to create your own design templates from scratch Most design templates are simply a slide master, including a background The background can include graphics that make up a design like the ones in PowerPoint s design templates If you create your own slide master, you can save it as a design template You can then use that template for other presentations You can include fonts, bullets, a color scheme, and other formatting in your template You can even include text and shapes in other words, you can develop some actual content for your template that you may want to reuse in the future Creating your own design template is really a must if you create a lot of presentations and want the highest-quality results Having your own template means that everything is already set to your specifications and you can start to work right away Here are the steps you need to take: 1 Open a blank presentation From within PowerPoint, choose New on the Standard toolbar 2 Open the slide master 3 Choose Format | Slide Design In the Slide Design task pane, choose Color Schemes Choose the color scheme closest to the one you want Then click Edit Color Schemes at the bottom of the Slide Design task pane and change the colors as you wish Click Apply You immediately see the changes on the master (See 6 for details)
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