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How to Do Everything with Microsoft Office PowerPoint 2003
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FIGURE 8-4
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The Chart Type dialog box is the place to choose from the long list of chart types and subtypes
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Column charts are among the most common You often see them showing financial data over time, where quarters or years are the column categories in the datasheet On the graph, these time categories are shown across the bottom (on the X axis) and the data for each time category is along the left side (on the Y axis) If you are showing data for more than one item (such as several products or locations), you will see as many vertical bars as you have items Figure 8-5 shows an example of a datasheet and its corresponding column chart showing income for both sales and service over four years If you want to show the relationship of your data to totals, try one of the stacked column charts And if you have more than one series and want to show relationships across both categories and series, try the last 3-D Column subtype
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Bar graphs also compare data across categories, but the categories are shown along the left (Y) axis and the data is shown along the bottom (X) axis, as shown next with the Stacked Bar subtype This graph used the same datasheet as the column graph
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CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
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Column and bar graphs are visually impressive and easy to understand You can use fill effects on the bars for a sophisticated look
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A line graph is similar to a bar graph, but instead of creating bars, a line is drawn from value to value Line graphs are especially good at showing trends your audience immediately grasps if
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FIGURE 8-5
A simple column chart, the most common type of graph
How to Do Everything with Microsoft Office PowerPoint 2003
the line is going up, down, or remaining flat However, they are not as visually impressive as column or bar graphs You can add markers at each data point to make the actual values on the line graph stand out The 3-D subtype creates ribbons instead of lines Here you see a line graph using the same datasheet used for the bar and column graphs shown previously For clarity, the lines have been formatted to make them thicker than the default line weight
A pie chart shows which percentage each data value contributes to the whole pie For this reason, pie charts are suitable for datasheets with only one row, that is, one data series They are often used for breaking down revenues or expenses Pie charts look great on slides, but keep the number of items to six or less, if possible Here you see a datasheet and its corresponding pie chart
PowerPoint offers some great-looking 3-D pie charts You can also create exploded pies (messy!) and pie charts that break down one of the chart s components into subcomponents
CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
Scatter
A scatter chart (also called an XY chart) is used when both the categories (columns) and the series (rows) are numbers, to draw conclusions about the relationships in the data It is an effective way to present many data values at once Here you see a datasheet showing average annual salaries based on age and years of college education completed
The scatter chart shows years of college education along the X axis and annual salary along the Y axis Each marker type in the legend indicates a different age You can clearly see how salary goes up with age and education, including a jump for those with four years of college (This chart uses dummy data)
Area
An area chart is plotted like a line chart, but the area under the lines is filled in Because of the fill, an area chart shows up better on a slide Another advantage of an area chart is that you can use one of the stacked subtypes, which show the relationship of the data series to their total Here you see a 100 percent stacked area chart, which shows the trend in the percentage that each value contributes across the categories
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