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How to Do Everything with Microsoft Office PowerPoint 2003
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In this case, you clearly see how much each of the five employee benefits categories contributes to the total employee benefits cost over the four quarters of the year Your audience would immediately understand that medical expenses are the largest part of the total cost, with pension expenses coming second
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A doughnut chart is like a pie chart, but you can use it for data with more than one series (row) You can also use the exploded doughnut option Here you see an unexploded doughnut, showing medical plan choices made by employees in two offices
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The point is to show the proportions between the choices, not the total numbers Because the Chicago office has fewer employees than the New York office, a chart type emphasizing totals, such as a bar chart, would not make the point clearly
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A radar chart compares the values of several data series Each category (column) has its own value axis radiating out from the center Lines connect all the values in a series A radar chart is usually used for scientific data and may be confusing for a presentation Here you see a radar chart showing average annual temperature and rainfall for three US cities
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CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
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You can use a surface chart when you have two series (rows) The surface chart plots both series as it would with a line graph and connects lines to create a ribbonlike surface The topology of the surface shows the combined value of both series Here you see a surface chart showing quarterly sales of tapes and CDs You can see that in the fourth quarter, the combined sales were the highest for the year
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Bubble
A bubble chart lets you plot three series (rows) of data The first row becomes the horizontal (X) axis, the second row becomes the vertical (Y) axis, and the third row is indicated by the size of the bubbles In the next example, you see data for four US cities the X axis is precipitation, the Y axis is temperature, and the size of the bubbles indicates population (as of 1990) in thousands In
How to Do Everything with Microsoft Office PowerPoint 2003
which city would you rather live (Try to guess which city is which The answer is at the end of the chapter)
Stock
A stock chart is specifically designed to plot stock prices The simplest version plots high, low, and closing prices, which must be located in rows in the datasheet in that order The first row can be the names of stocks, sectors, dates, and so forth Here you see a datasheet with dummy data for three sectors and the corresponding stock chart
Cylinder, Cone, and Pyramid
These charts are just like bar or column charts, but PowerPoint uses cylinders, cones, or pyramids rather than bars to create the graph These charts use 3-D effects that look good if the exact numbers are not important In the next example, you see a cone chart displaying data about employee benefit costs You get the main idea medical/dental costs are the highest of the three costs listed and are most variable
CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
Format a Chart
Rarely is the default version of the chart acceptable for a slide Sometimes the labels aren t readable Perhaps the scale of the axes is not appropriate The charts you have seen in this chapter were formatted after their initial creation PowerPoint gives you a great deal of control over the format of a chart Charts have a number of elements that can be formatted individually Not all charts have every element For example, only 3-D charts have a floor Other elements are optional, such as axis titles The type of formatting available depends on the type of element Obviously, you can change the font, font size, and font color only for elements that contain text Table 8-1 describes the most often-used chart elements
Element Category axis Value axis Series axis Chart title Axes titles, if any Data labels, if any Plot area Each series of data Chart area Corners Floor Walls TABLE 8-1 Description Usually (but not always) the horizontal (X) axis Usually (but not always) the vertical (Y) axis A third axis (on some 3-D charts), labeled with the names of the data series being plotted A title for the chart Titles for the axes Labels containing the actual values The area within the axes Each row of data (there may be several) that is plotted on the graph The entire chart, including the plot area, the legend, and a chart title, if any The corners of the floor and walls in 3-D charts In a 3-D chart, the floor that creates the chart s depth In a 3-D chart, the two walls that create two of the three dimensions
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