java ean 128 8: Incorporate Graphs, Tables, and Organization Charts in Microsoft Office

Painting QR Code in Microsoft Office 8: Incorporate Graphs, Tables, and Organization Charts

CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
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Here you see the result when you click the cycle diagram Each diagram type similarly prompts you to enter text in the appropriate location You can then edit the diagram to suit your needs Organization charts are somewhat different from the other diagram types; I explain them separately in the following sections
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Format a Diagram
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Once you insert a diagram, you often need to make changes For example, you can change the number of elements You also have several formatting options to change the look of the diagram The best way to edit a diagram is to use the Diagram toolbar, shown in Figure 8-13
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Insert Shape add an element Move Shape Forward move element to next position Layout expand and scale diagram
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Move Shape Backward move element to previous position Reverse Diagram reverse direction FIGURE 8-13
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Change To choose another diagram type AutoFormat open Diagram Style Gallery
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Use the Diagram toolbar to edit your diagrams
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When you select a diagram and choose AutoFormat from the Diagram toolbar, the Diagram Style Gallery opens so you can choose a style, as shown in Figure 8-14 Choose the styles and decide which you want based on the preview You may want to match the style of other elements of your presentation as much as possible, but you do not have complete control over the style Click Apply to return to your slide
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FIGURE 8-14
The Diagram Style Gallery
CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
To delete an element from any type of diagram, click the element and press DEL You can also select any text and change the font, size, and color Here you see a formatted cycle diagram using the 3-D Color style
Format an Organization Chart
When you choose Organization Chart from the Diagram Gallery, as explained previously, you see the following chart on your slide
Use the Organization Chart toolbar, shown in Figure 8-15, to format your chart
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Insert Shape insert a coworker, subordinate, or assistant
Select select a group of elements so you can format it
Layout change type of chart, expand chart, or scale it FIGURE 8-15
AutoFormat choose a style from the Organization Chart Style Gallery
The Organization Chart toolbar
To delete a box from the organization chart, click the box and press DEL You can also select any text and change the font, size, and color Here you see an organization chart using the Beveled Gradient style
CHAPTER 8: Incorporate Graphs, Tables, and Organization Charts
Summary
In this chapter, you learned how to present complex information clearly using graphs, tables, diagrams, and organization charts PowerPoint lets you create or insert a graph (or chart) to suit your presentation needs To determine the type of chart, you need to understand the structure of your data and the specific qualities of the types of charts PowerPoint offers Once you have chosen a chart type, you should format it for maximum simplicity and impact Tables add clarity to complex information, and PowerPoint lets you draw a simple or complex table to present information You can also embed tables from other applications Tables also need to be well formatted to deliver the message loud and clear Diagrams show relationships between elements This new feature offers several types of diagrams Organization charts show the structure of an organization PowerPoint lets you insert and edit organization charts easily and quickly In the next chapter, you learn how to animate slides and create electronic transition effects between slides In the Bubble section, the cities shown in the chart are (from left to right) Phoenix, Chicago, Seattle, and New York
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9
Add Animation to a Presentation
How to Do Everything with Microsoft Office PowerPoint 2003
How to
Animate text and objects Use animation schemes Create custom animation Edit animation Animate charts and diagrams Add animated GIF files Add Flash animation Add transitions from slide to slide
o add the finishing touches to a presentation, you can include two types of animation within a slide and from slide to slide Animation on a slide, often called builds, determines how and when objects on the slide appear Animation from slide to slide, called transitions, specifies how a new slide appears after the previous slide disappears PowerPoint 2003 includes powerful animation effects and features
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